EGM/EGM Error Queue in EDI System at Air Cargo Complex, Kolkata and Re-Transmission issue of Shipping Bills to DGFT - Customs - PUBLIC NOTICE NO. 53/2019

GOVERNMENT OF INDIA OFFICE OF THE COMMISSIONER OF CUSTOMS (AIRPORT ADMN) AIR CARGO COMPLEX: NSCBI AIRPORT: KOLKATA 700 052 F. No. S40-05/19 ACC (EDI) Date: 02.07.2019 PUBLIC NOTICE NO. 53/2019 Subject: EGM/EGM Error Queue in EDI System at Air Cargo Complex, Kolkata and Re-Transmission issue of Shipping Bills to DGFT. Attention of all Airlines/Carriers operating at N.S.C.B.I., Airport, Kolkata is drawn towards the statutory provisions of Section 41 of the Customs Act, 1962 read with Export Manifest (Aircraft) Regulations, 1976 [Notification No. 419/76, dated 23.10.1976 amended by Notification No. 75/2005- Cus(N.T.) dated 30.08.2005, Notification No. 107/2016-cus, (N.T.) dated 11th August, 2016]. 2. A large number of Shipping Bills are still lying in EGM/EGM error queue in EDI System at Air Cargo Complex, Kolkata. Due to these errors, Shipping Bills do not move to next level in ICES 1.5 for further processing by the Proper Officer of Customs leading to Drawback and IGST Refunds pendency and delay in claim of rewards under MEIS through DGFT. For this purpose, Airlines wise list of pending EGM/EGM Error since 01.01.2017 have already been uploaded on the official website of Kolkata Customs (www.kolkatacustoms.gov.in). This is being uploaded on weekly/fortnightly basis for the benefit of Exporters/Customs Brokers to ascertain the status of wrong or incorrect data in the EGM files as well as non-filing of EGM by Airlines as reflected in the EDI System. All types of errors occur solely due to wrong data entered in ICEGATE in relation to EGM files submitted by the Airlines or at the time of registration of Shipping Bills at the Shed. Due care should be taken in respect to data entry for part shipments while submitting the EGM files in ICEGATE. 3. To achieve effective result, all the Airlines/Exporters/Customs Brokers are advised to approach EDI section, in case EGM has not been integrated or Shipping Bills have moved to history, for necessary updation. The key to successful transmission of the Shipping Bill to Drawback (EDI) processing is correct data entry. They are alse advised to ensure, particularly, while entering data in the Goods Arrival Module (Shipping Bill Registration), the correctness of data fed in to the system before LEO is given by the proper officer and modification if required in Shipping Bills before LEO. 4. There are mainly three types of System Errors which are visible in the EDI status of Shipping Bills. Such Errors are generated after filing of EGM by the Airlines and Shipping Bills do not move to the next level in the EDI System. (a) L- This error is shown in case of those Shipping Bills where LEO has been given after filing of Export General Manifest in EDI System. This may happen due to advance filing of EGM or in cases where Shipping Bills are given LEO after shipment (in case of perishable cargo). This error can be easily removed on submission of a copy of Airway Bill or a copy of the EGM filed in the s ystem. (b) P- This error is shown in case of those Shipping Bills where total number of packages mentioned in EGM does not match with number of packages in Shipping Bills. This error can be removed on production of customs endorsed copy of manifest or print copy of EDI generated manifest. (c) H- This error is generally shown in case of those Shipping Bills where shipment has been done in parts and total number of packages mentioned in multiple EGMs does not match with number of packages in Shipping Bills. This error can also be removed on production of customs endorsed copy of manifest or print copy of EDI generated. 5. No EGM found - In this case, EGM number is not integrated with the Shipping Bill in EDI System and as a result, the Shipping Bill is shown in EGM Queue. There may be two reasons for this- (i) Airway Bill registered at Export Shed is not matching with the Airway Bill mentioned in EGM submitted by the Airlines in EDI System. This can be rectified in EDI system on submission of the correct Airway Bill particulars by concerned Exporter/ Customs Broker/ Airlines. After correction, the Shipping Bill would be automatically integrated with the EGM filed in the System. (ii) However, if the Airlines have not submitted a particular Airway Bill in EGM, supplementation/amendment of the EGM can be allowed by AC/DC on production of verifiable documents as allowed u/s 41(3) of the Customs Act, 1962 and penalty as deemed fit may be imposed on the Airlines u/s 117 of the Customs Act, on case to case basis. Airlines while filing EGM for part shipments should correctly match the actual numbers of packets/packages loaded on multiple flights for integration with Shipping Bills. They are advised to check. EGM data before online submission to ICEGATE to avoid errors in EDI System. They are also advised to ensure that all export consignments taken on board are mentioned correctly in the ECM and the same are submitted to ICEGATE before departure of the flight. 6. Shipping Bills without any error are automatically transmitted to DGFT in real-time. However sometimes due to network issues, the same needs to be re-transmitted. This can be done when correct Shipping Bill number with date are submitted to EDI section, provided there is no EGM related error or license error. If an exporter fails to claim rewards under MEIS at the time of filing Shipping Bill, the Shipping Bill does not get transmitted to DGFT and when the same is re-transmitted, the System shows error message LIC not filed' . Hence rectification of Lic not filed error is not possible, because as per DGFT rules (Minutes available on DGFT websites), once license benefit is foregone by the exporters in ICEGATE, the same cannot be opted for at a later stage. 7. Any difficulty in implementation of the same should be brought to the Notice of Dy./Asstt. Commissioner of Customs (EGM/Export) at ACC, Kolkata for remedial action (Telphone No. 033- 25119630, E-mail Id: [email protected]). (MANISH CHANDRA) Commissioner of Customs (Airport Admn)