Schedule I - [See rule 3(4)] - Disposal of Records (In the Offices of the Registrar of Companies) Rules, 2003

Schedule I [See rule 3(4)] No. Name of Document Period of preservation (1) (2) (3) 1. Certified copy of order of Regional Director confirming change of registered office from one place to another within a State Permanent 2. Certified copy of special resolution for alteration of object clause in the Memorandum and a printed copy of the memorandum so altered [section 18(1)] Permanent 3. Certified copy of order confirming change of registered office from one State to another [section 18(3)] Permanent 4. Memorandum and articles for registration of a new company [section 33(1)] Permanent 5. Approval granted under section 25 for modification in the memorandum and articles of association; any order under section 31 Permanent 6. Notice of consolidation or division of share capital and of conversion and reconversion into stock [section 95] Permanent 7. Notice of increase of share capital [section 97] for companies incorporated under section 25 Permanent 8. Order of court confirming reduction of share capital and certified copy of the order and minute [section 103] Permanent 9. Copy of order of court regarding cancellation or variation of shareholders' right [section 107] Permanent 10. Notice of address at which books of account are maintained [section 209(1)] Permanent 11. Copy of order of court regarding compromises and arrangements with creditors and members and copy of orders in appeal [section 391(3)] Permanent 12. Copy of orders of court relating to reconstruction and amalgamation of companies [section 394(3)] Permanent 13. Scheme or contract involving transfer of shares [section 395(4A)(1)( i )] Permanent 14. Order of amalgamation [section 396] Permanent 15. Copy of orders of court for alteration of memorandum and articles of association under section 397 or section 398 Permanent 16. Abstract of receiver accounts [section 421] Register of remittances into and withdrawal from Reserve Bank of India Permanent 17. Certified copy of court's order declaring dissolution to be void [section 559(2)] Permanent 18. Registration of existing companies copy of resolution [section 565] Permanent 19. Registration of existing companies list of members [section 567( a )] Permanent 20. Registration of existing companies statement of particulars to be filed [section 567( c )] Permanent 21. Application by an existing joint stock company for registration as a limited/unlimited company [section 568] Permanent 22. Application by an existing company (not being a joint stock company) for registration as a limited/unlimited company [section 568] Permanent 23. Registration of existing companies list of directors, etc. [section 568( a )] Permanent 24. Registration of an existing company declaration form [section 569] Permanent