Regulation 14 - Maintenance of records - Securities and Exchange Board of India (Vault Managers) Regulations, 2021

Maintenance of records 14. (1) The Vault Manager shall have systems for recording all transactions in electronic form pertaining to vaulting services. (2) The Vault Manager shall maintain the following records and documents, namely: (a) Documents to ensure that gold is traceable; (b) Details of storage, transfer and withdrawal of gold; (c) Purity, quantity and weight of deposited gold; (d) Creation and extinguishment of Electronic Gold Receipts; (e) Depositors under Know Your Depositor requirement; (f) Details of instructions received from and sent to beneficial owners; and (g) All reports submitted to the Board. (3) The Vault Manager shall intimate to the Board the place where the records and documents under sub-regulation (1) are maintained. (4) The Vault Manager shall preserve the records and documents maintained under sub-regulation (2) for a minimum period of five years.