Schedule – I - Procedure for allowing Members to participate in Board meetings through video conferencing or other audio visual means - Securities and Exchange Board of India (Procedure for Board Meetings) Regulations, 2001

1 [Schedule I [See Regulation 4] Procedure for allowing Members to participate in Board meetings through video conferencing or other audio visual means I. A Member may participate in the meeting through video conferencing or other audio-visual means, pursuant to communicating his intention sufficiently in advance to the Chairperson or Secretary to the Board to that effect so that suitable arrangements can be made. In the absence of any intimation, it shall be assumed that the Member will be attending the meeting in person. II. On receipt of intimation from the Member, the Board shall make necessary arrangements of video conferencing or other audio visual means to enable such Member to attend the meeting through video conferencing or other audio visual means. III. A Member participating in a meeting through video conferencing or other audio visual means shall be counted for the purpose of quorum. A Member attending meeting through video conferencing or any other audio visual means, shall be vested with same rights and obligations as applicable in case of attending meeting in person. IV. Attendance of the Members participated through video conferencing or other audio visual means shall be recorded in the attendance register as Participated through video conferencing and the attendance register shall be deemed to have been signed by such Members. V. Minutes of the meeting shall disclose the particulars of the Members who attended the meeting through video conferencing or any other audio visual means. VI. Members participating through video conferencing or any other audio visual means shall participate through the video conferencing link for the meeting provided by the Board and may ensure that due care is taken: a) To safeguard the integrity of the meeting by ensuring sufficient security and identification procedures to join the meeting; b) To ensure that no unauthorized person has access to the meeting link during the meeting; c) To ensure that they are able to hear and see the other participants clearly during the course of the meeting. ] ************* NOTES:- 1. Inserted vide Notification No. SEBI/LAD-NRO/GN/2022/110 dated 09-12-2022