Sub: Extending eSANCHIT application to all EDI locations – reg. - Customs - 07/2018

OFFICE OF THE COMMISSIONER OF CUSTOMS NEW CUSTOMS HOUSE, PANAMBUR, MANGALURU 575 010 www.customsmangalore.gov.in Phone No: 0824-2407729 Email ID [email protected] Fax No: 0824-2407100 C. No. S-49/10/2018 EDI Date: 01.03.2018 PUBLIC NOTICE NO. 07/2018 Sub: Extending eSANCHIT application to all EDI locations reg. ***** It is brought to the notice of all the Importers, Exporters, Customs Brokers and other members of the Trade and Industry that the Board vide Circular No. 40/2017 Customs dated 13.10.2017, had implemented the application for uploading of supporting documents electronically i.e. eSANCHIT on pilot basis in few locations. 2. Based on the reports and feedback received, the Board has now decided to extend eSANCHIT to all EDI locations. Therefore, all the Importers, Exporters, Customs Brokers and other members of the Trade and Industry are requested to develop the capability to use eSANCHIT, as envisaged in Circular No. 40/2017 Customs dated 13.10.2017, keeping in view that Trade may not be able to file Bills of Entry on ICEGATE once the facility is made mandatory in the near future. Uploading supporting documents: 3. For uploading the supporting documents on ICEGATE, the authorized person must open ICEGATE url at http://www.icegate.gov.in/ and click on Login/Signup for login into ICEGATE by using access credentials and then click on eSANCHIT link provided in left vertical menu to re-direct to eSANCHIT. The step by step procedure for uploading of supporting documents is also provided on the ICEGATE website. While preparing job for submission on ICEGATE in their respective Remote EDI Systems(RES), the authorized person must ensure that they have uploaded all the necessary supporting documents. A facility has also been provided on the ICEGATE to the authorized persons to access and view the documents uploaded by them. 4. In case the authorized person seeks to provide a document after generation of the Bill of Entry number, they may first upload the document on ICEGATE, obtain a unique ID Image reference Number(IRN) for the document and link that document with the corresponding Bill of Entry by submitting a amendment at the Service Centre. This procedure will also apply when the authorized person submits a document in response to a query raised by Customs for a Bill of Entry. Assessment Document Verification: 5. Once a Bill of Entry has been filed, Customs officers will be able to access the uploaded electronic versions of supporting documents while viewing or assessing the Bill of Entry on ICES. During assessment, ICES provides for a query to be raised in order to call for additional documents or information. In response to a query, supporting documents can also be uploaded online by following the procedure described in para 4 above. All documents required for the purposes of assessment would be viewed online. In due course, the facility to view supporting documents will also be extended to officers of the Participating Government Agencies (PGAs). 6. Post Clearance Compliance Verification (PCCV) will be carried out online based on the electronic versions of supporting documents instead of hardcopy dockets of the Bills of Entry. Goods Registration, Examination Clearance: 7. After filing of the Bill of Entry, the authorized person (e.g. importer/Customs Broker) may with his self-assessed copy of the Bill of Entry, approach the designated place for goods registration, document verification and clearance. In case goods are to be examined, the officer examining goods may record the results of inspection/examination online on ICES. 8. Some types of supporting documents are required to be presented in original (as specified in the respective notifications) for verification of seal/signature etc., for defacement and for the debit of quantities/value. Trade should present hardcopy at the time of the registration of goods or at a place specified by the Commissioner of Customs. It may however be noted that all supporting documents shall be uploaded digitally, including those documents that must be presented in hardcopy. For supporting documents, where a debit of quantity/value is required to be made on hardcopy, for every subsequent Bill of Entry filed for import, the latest debit sheet shall be uploaded. The authorized person filing the Bill of Entry should pay attention while linking supporting documents with Bills of Entry and should ensure that the correct unique reference numbers (IRNs) are mentioned in the Bills of Entry. Manifest Closure: 9. With the submission of supporting documents online, the manifest closure department (MCD) of the Custom House will not receive hardcopies of dockets. Officers shall rely on the electronic records maintained on ICES to carry out activities in relation to manifest closure. 10. Step-by-step procedure to upload supporting documents with digital signatures at eSANCHIT and a list of FAQs is already published at https://www.icegate.gov.in/eSANCHIT.html on ICEGATE website and may be referred. 11. Further, problems/queries, if any, faced during the functioning of this facility may be addressed to this office (Dr. M. SUBRAMANYAM) COMMISSIONER OF CUSTOMS MANGALORE