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TMI BlogBuilding Management Information System (MIS) for CBECX X X X Extracts X X X X X X X X Extracts X X X X ..... No. 296/127/2013-CX.9 . Information to be collected for various functional areas under Customs, Central Excise and Service Tax such as revenue, audit, anti-evasion, anti-smuggling, adjudication, legal, arrears recovery etc. were grouped in six parts, and a set of Monthly Performance Reports (MPRs) was prescribed in place of erstwhile Monthly Technical Reports (MTRs) with effect from 1st December, 2014. The responsibility to collate the data collected in each of these functional areas and to submit summary reports to the Board was entrusted on the concerned Directorates namely DDM (for revenue), DGCEI (for anti-evasion), DGRI (for anti-smuggling), DGA (for Audit), DGICCE (for adjudication etc. for CX and CUS), DGST (for adjudication etc. for ST), DOV (for Valuation data in Customs), DLA (for legal), and CC TAR (for arrears recovery). These Directorates are referred as the Functional Owners (FOs). A Central MIS Committee, under the chairmanship of Member (CX), CBEC and comprising of the aforesaid Functional Owners was also constituted to steer and implement the MIS for CBEC expeditiously. 1.2 As part of implementation of the first stage of the MIS, the DDM has developed the web-b ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... for all the field formations, whether Customs, Central Excise or Service Tax, the data in all the six Parts of MPR formats would require to be uploaded by the Commissionerates using the valid user-ids. ADGs at the Hqrs. and Zones of DGRI and DGCEI would also be required to upload the duly filled-in MPRs of Part-2 relating to Anti-smuggling and Anti-evasion in respect of their jurisdiction, in a manner similar to the Commissionerates. 4. Responsibility to validate the data: 4.1 Presently, the MPRs, other than those contained in Part-1 (i.e. revenue related MPRs), are prepared by the Commissionerates and sent to the Zonal CCs who after compilation send them to the respective FOs. Thus, the Commissionerate data gets validated at the Zonal Chief Commissionerate level. Accordingly, in the web-based utility, provision of validation of data has been provided. After the MPRs would be uploaded/submitted by the Commissionerate, such MPRs would be ready for validation by the jurisdictional Zonal CCs. Only after the validation by the Zonal CC, the MPRs would become part of the MIS database on the basis of which various reports would be generated automatically. Thus, the responsibility ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... Central Excise and Service Tax, every other Directorates, and every CBEC users of the level of Director, DS and US. 5.4 Moreover, once the system would get stabilized and dedicated/cloud server is arranged from NIC, such sets of user-ids and one-time-passwords would be created and allocated to more and more officers so that the MIS can be accessed by them and used for monitoring their respective work. 5.5 Though, user-ids and one-time-passwords have been created for every Ranges and Divisions of Central Excise and Service Tax, and also communicated to the respective Zonal CCs, presently, they would not be able use the MIS even for viewing the reports. However, provision would be made very soon to enable them to access and use the MIS, for which the date will be intimated separately. 5.6 With a view to preserve the sanctity of the MIS, different users have been provided different privileges such as to insert the data, to validate the data or to correct/modify the data if required, to view the data etc. Thus, a user would be able to insert the data in an MPR format only when he is authorized to do so. Every user-id created by the DDM has been assigned a specific role, and t ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... 6.1 Any user, such as Commissionerate, desiring to make entry of data in the MIS database, would be required to login and fill-up the desired MPR formats online. The duly filled-up MPR would require to be uploaded/submitted by the user. After submission, the MPR format would require to be validated by the authorized user, such as Chief Commissioner. Once all the columns in an MPR format are filled-up, the same can be submitted by clicking the submit button. Once all the MPR formats relating to a particular FO are submitted , then they can together be validated by clicking the validate button once. It may be noted that unless all the MPR formats relating to a particular FO are submitted , they cannot be validated . Only after validation of the MPRs, they become part of the MIS database and become available for viewing under Report link by the users. 6.2 Under the Zonal CCs, Commissionerates (including Audit and LTU) can insert the data in the MPR formats. In addition, under the DGRI and DGCEI, ADGs posted in the Zones as well as at the Hqrs. have been authorized to insert the data in the MPR formats pertaining to DGRI and DGCEI respectively. It may be noted here ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... all the MPRs pertaining to a particular FO. 9. Viewing of Reports, Monthly Summary Reports (MSR), Dashboard 9.1 Once the MPR formats are validated , they become part of the MIS database. They are thereafter automatically aggregated field formation wise and Functional Owner wise. Such aggregated MPRs are available for viewing under the REPORT link. Field users can view the MPRs pertaining to them as well as individual MPRs of the field formations under its jurisdiction. Thus, a Zonal CC can see the Zonal MPRs as well as the MPRs of all the Commissionerates under its jurisdiction. The user can choose the year, the month and the formation, to view all the MPRs. Users would also be able to print the MPRs as well as download the MPRs in Excel sheets. 9.2 Besides, Ranges and Divisions would also be able to view the MPRs of their Commissionerates from the date to be notified. Further, Commissionerates and Zonal CCs would then also be able to view the MPRs of other Commissionerates and Zones, in the same way as FOs and CBEC users. 9.3 In addition, the FOs and the Board users can also view the Monthly Summary Reports and other customized reports under Dashboard . Such re ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... On exercising this option, the web-based utility would also require the user to update his profile information. This facility would be useful in case of change of charge of the existing officer and posting of the new officer. The new officer on assuming the charge should immediately change the password and other profile information. 11. Instructions: In the light of launching of the web-based utility as described above, following instructions are being issued for compliance by all the concerned officers:- 11.1 The Commissioner, DDM should take immediate action to carry out necessary modifications in the web-based utility to enable the Commissionerates and ADGs of DRI/DGCEI to upload the MPRs for the month of June, 2015 onwards, and the Zonal CCs/DGRI/DGCEI to validate their respective MPRs submitted/uploaded by the Commissionerates/ADGs. Other consequential changes should also made urgently. These actions must be completed before 15th July, 2015 positively, so that the web-based utility is operational w.e.f. 15th July, 2015. - Action: Commissioner, DDM 11.2 All the users must note that the web-based utility will be operational w.e.f. 15th July, 2015. In order t ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... 11.7 As per the scheme already explained, w.e.f. 15th July, 2015, the Commissionerates/Zonal ADGs DGRI/DGCEI are required to access the MIS using the user-ids already mailed, and submit/upload duly filled-in MPRs. While the Commissioners/Zonal ADGs may authorize any officer in his office to access the MIS and submit/upload such duly filled-in MPRs, the Commissioners/Zonal ADGs DGRI/DGCEI would continue to remain responsible for the accuracy of the information submitted in the MPRs. - Action: Commissionerates/ADG, DRI/DGCEI 11.8 Similarly, w.e.f. 15th July, 2015, the Zonal CCs/DGRI/DGCEI are required to validate the MPRs submitted by the Commissionerates/ADGs under their jurisdiction. While the Zonal CCs/DGRI/DGCEI may authorize any officer in his office to access the MIS and validate their respective MPRs submitted/uploaded by the Commissionerates/ADGs, they would continue to remain responsible for the accuracy of the information validated in the MPRs and take necessary action to correct the MPR if any error is noticed. - Action: Zonal CCs/DGRI/DGCEI 11.9 In view of implementation of uploading of MPRs using the aforesaid web-based utility, it will no longer be ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... tions if the information sought for can be retrieved from the MIS database or any other existing applications. - Action: All FOs 11.14 Though precautions are being taken to avoid any no loss of data uploaded on the MIS database, nonetheless, in order to avoid any mishap of loss of data for any reasons, all the users are advised to retain in their files the physical copies of the MPRs uploaded/validated by them using the web-based utility, till the system gets stabilized. -Action: All users 11.15 In view of the operationalization of the web-based utility, w.e.f. 15th July, 2015, the need for sending the MPRs by email using the designation-based email-ids created by the DDM would no longer be required. However, they should continue to be used by all the officers for all the routine communications to facilitate faster, cheaper and secure flow of information within the Department. - Action: All officers 12. Any query, suggestion or difficulty in implementation of the aforesaid instructions may be mailed to Shri Akhil Kumar Khatri, Commissioner, Meerut-II Audit and Secretary, Central MIS Committee, CBEC (mob. 09958296888) on the email address: mis.for.cbec@gmail. ..... X X X X Extracts X X X X X X X X Extracts X X X X
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