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TMI BlogProcedure for computerized processing of shipping bills under the Indian Customs EDI system (ICES) - Exports - at ICD, Whitefield, Bangalore.X X X X Extracts X X X X X X X X Extracts X X X X ..... Shipping Bills 9. Drawback Shipping Bills $$ 10. Other NFEI Shipping Bills [$$ In respect of Dutiable Shipping Bills (Cess) and Drawback Shipping bills, specified at SI. nos. 2 and 9 above, the date of commencement of EDI processing will be communicated later] The procedure to be followed in respect of filing of Shipping Bills under the Indian Customs EDI System-Exports at ICD/CFS, Bangalore shall be as follows: - 2. DATA ENTRY FOR SHIPPING BILLS 2.1 Exporters/CHAs are required to register their IE Codes, CHAs Licence Nos., and the Bank A/C No. (for credit of Drawback amount) in the Customs Computer Systems before an EDI Shipping Bill is filed. Those who are already registered with Bangalore Air Cargo Complex need not register again. In case of self-sealed cargo, the exporter should get registered in the EDI system before goods' registration. 2.2 Exporters/CHAs would be required to submit at the Service Centre the following documents: * A declaration in the format placed at Annexure - A * Copy of Invoice * SDF declaration (Appendix - I) * Quota/Inspection certificate * DEEC/DFRC/DEPB Declarations etc., as applicable 2.3 The formats should be duly completed ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... d EDI procedure, there would be no GR-1 Procedure. Exporters (including CHAs) would be required to file a declaration in the form SDF (Appendix I). It would be filed at the stage of "goods arrival". One copy of the declaration would be attached to the original copy of the S/B generated by the system and retained by the Customs. The second copy would be attached to the duplicate S/B (the exchange control copy) and surrendered by the exporter to the authorised dealer for collection/negotiations. 3.2 The exporters are required to obtain a certificate from the bank through which they would be realising the export proceeds. If the exporter wishes to operate through different banks for the purpose, a certificate would have to be obtained from each of the banks. The certificate(s) would be submitted to Customs and registered in the system. These would have to be submitted once a year for confirmation or whenever the bank is changed. 3.3 In the declaration form (Annexure A) to be filed by the exporters for the electronic processing of export documents, the exporters would need to mention the name of the bank and the branch code as mentioned in the certificate from the bank. The ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... nd the declaration (Annexure A). The CONCOR/CWC would endorse the quantity of goods entering the ICD on the reverse of the checklist. 5.2 The goods should be brought for examination within 15 days of filing of declaration in the Centre. In case of delay, a fresh declaration would need to be filed. 5.3 If at any stage subsequent to the entry of goods in ICD, it is noticed that the declaration has not been registered in the system, the exporters and CHAs will be responsible for the delay in shipment of goods and any damage, deterioration or pilferage, without prejudice to any other action that may be taken. 6 PROCESSING OF SHIPPING BILLS 6.1 The S/B shall be processed by the system on the basis of declaration made by the exporter. However, the following S/B shall require clearance of the Assistant Commissioner/Deputy Commissioner (AC/DC Exports): - i. Duty free S/B for FOB value above ₹ 10 lakh ii. Free Trade Sample S/B for FOB value above ₹ 25,000 iii. Drawback S/B where the drawback exceeds Rs. one lakh 6.2 Subject to the provisions of para 20.3 of this PN, the following categories of Shipping Bills shall be processed by the Appraiser (Export Assessment) firs ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... the Appraiser/Supdt. is satisfied that the particulars entered in the system conform to the description given in the original documents (including AEPC quota and other certifications) and the physical examination, he will proceed to give "Let Export" order for the shipment and inform the exporter. The Appraiser/Supdt. would retain the checklist, the declaration and all original documents with him. 7.4 In case of any variation between the declaration in S/B and the documents or physical examination report, the Appraiser/Supdt. will mark the electronic S/B to AC/DC Exports. He will also forward the documents to AC/DC and advise the exporters to meet the AC/DC for further action regarding settlement of dispute. In case the Exporter agrees with the views of the Department, the S/B would be processed finally. Where the exporter disputes the views of the Department, the case would be adjudicated following the principles of natural justice. 8 PROCEDURE IN CASE OF CONTAINERS STUFFED OUTSIDE ICD AREA 8.1 Containers stuffed in factories would enter the CONCOR/CFS on the basis of the checklist. Customs will verify the seal on each container and make an endorsement on the checkli ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ture. 9.2 The distribution of Shipping Bills is as follows: DEPB Scheme Bills Other Bills 1. Exporter's Copy 1. Exporter's Copy 2. Custom's Copy 2. Custom's Copy 3. Exchange Control copy 3. Exchange Control Copy 4. Scheme Bill Copy 4. E.P. Copy 5. E.P. Copy 5. TR-1, TR-2 Copies 6. TR-1, TR-2 Copies Total 7 Copies Total 6 Copies 9.3 The original AEPC quota and other certificates will be retained with the Shipping Bills and recorded in the Export Shed. 10 PAYMENT OF MERCHANT OVERTIME (MOT) 10.1 For the time being the present manual system for payment of Merchant Overtime (MOT) charges will continue. 10.2 MOT charges will be required to be paid by exporter when the goods are examined by Customs for allowing "Let Export" beyond the normal office hours. No charges would be required to be paid on normal working days when the examination itself is being done for "Let Export" up to 05.00 P.M. In addition, no charges would be required to be paid if the exporter wants the goods to be entered in CONCOR/CFS only for meeting the quota deadlines. 11 DRAWAL OF SAMPLES 11.1 Where the Appraiser of Customs orders for samples to be drawn and t ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... t shipment certificate, shut out or cancellation of S/B, on the basis of an application made by the exporter. The S/B particulars would need to be cancelled/modified in the system before granting such permission. AC/DC should check the status of the goods, before granting permission. 15 AMENDMENT OF FREIGHT AMOUNT 15.1 If the freight/insurance amount undergoes a change before "Let Export" is given, corresponding changes would also need to be made in the S/B with the approval of AC/DC Exports. But if the change has taken place after the "Let Export" order, approval of Additional/Jt. Commissioner would be required. Non-intimation of such changes would amount to mis-declaration and may attract penal action under the Customs Act, 1962. 16. RECONSTRUCTION OF LOST DOCUMENTS 16.1 Duplicate print out of EDI S/B cannot be allowed to be generated if it is lost, since extra copy of Shipping Bills are liable to be misused. However, a certificate can be issued by the Customs stating that "Let Export" order has been passed in the system to enable the goods to be accepted by the Shipping Line, for export. Drawback will be sanctioned on the basis of the "Let ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... of the Customs Act 1962, the Customs and Central Excise Duties Drawback Rules 1995 and conditions prescribed under different sub-headings of the All Industry rates as per notification number 26/2003-Cus(NT) dated 1.4.203 as amended by notification number 12/2004-Cus(NT) dated 29/01/04. 19.7 After actual export of the goods, the drawback claims will be processed through EDI system by the officers of Drawback Branch on first come first served basis. There is no need for filing separate drawback claim. The claims will be processed based on the Train Summary/Inward way Bill submitted by CONCOR. The status of the Shipping Bill and sanction of drawback claim can be ascertained from the "query counter" set up at the Service Centre. If any query has been raised or deficiency noticed, the same will be shown on the terminal and a printout of the query/deficiency may be obtained by the authorised person or the exporter from the Service Centre. The exporters are advised to reply to such queries expeditiously and such replies shall be got entered in the EDI system at the service centre. The claim comes in queue of the EDI system after reply to queries/deficiencies is entered by the ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... Commissioner (Export), goods may be brought and entered in the system. The examining officer will feed the examination report and "Let Export" order will be given by Appraiser/Supt. in the EDI System. Seven copies of Shipping Bill will be printed for the purposes mentioned against each as under: i Customs Copy: For record of Customs ii Exporter's Copy: For record of Exporters iii E.P. Copy For office of DGFT iv DEPB Copy For use in the import cell of ICD Bangalore for registration of licence. v Exchange Control Copy: For negotiating the export documents in bank vi TR-1, TR-2 copies 20.5 There is a provision for changing the Group Code No./Item No./Value for DEPB credit purposes and such changes will be reflected in the print out of the Shipping Bill. Such changes may be done by Appraiser/Supt (DEPB Cell), A.C./D.C. (Export) as well as by Appraiser/Supt (Exam). The credit will be allowed by the DGFT at the rate/value (for credit purposes only) as approved by Customs. The EP Copy of the shipping Bill shall be used by the Exporters to obtain DEPB licence from DGFT. 20.6 In case, for credit purposes, the Exporter accepts the lower value as determined by ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ered at the same station. Before registration, the concerned officer will verify the Shipping Bill(s) in the Licence from the computer to ensure that exports have been effected and value mentioned is as determined by Customs at the time of export. In cases of Shipping Bills assessed provisionally, the verification will not be possible because Shipping Bill will not be in the verification queue. The Exporters are advised to obtain licences for the items exported under DEPB Scheme and not for non-DEPB items. If the lower value for credit purposes has been accepted at the time of export, the licences shall be obtained only for such lower value and not for FOB value declared in Shipping Bill or as per Bank realisation certificate. Similarly in cases where market value of the goods is less than twice the credit availed, the licence shall be obtained for 50% of the present market value of the goods. The computer at the time of registration of licence will calculate admissible credit on the basis of exchange rate on the date of realisation of export proceeds (as per bank realisation certificate) for DEPB items only and at Customs approved value at the time of export. If the amount of lice ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ters intending to file shipping bills under the EPCG scheme should first get their EPCG licence registered with the Export Section. For registration of EPCG licence, the Exporter/CHA shall produce the Xerox copy of EPCG licence to the Service Centre for data entry. A printout of the relevant particulars entered will be given to the Exporters/CHA for his confirmation. After verifying the correctness of the particulars entered, the said printout will be signed by the Exporters. Thereafter, the original EPCG licence along with the attested copy of the licence and the signed printout of the particulars shall be presented to the Appraiser/Supt (EPCG Cell). The Appraiser/Supt (EPCG Cell) would verify the particulars entered in the computer with original licence and register the same in the EDI system. The registration number of the EPCG licence would be furnished to the Exporters/CHA, who shall note the same carefully for future reference. The said registration number would need to be mentioned against respective item on the declaration form in Annexure "A" filed, for data entry of the Shipping Bill, at the time of export of goods. All the EPCG Shipping Bills would be processed ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ters availing of DEEC benefits in terms of various notifications should file the relevant declarations along with Annexure A. 23.6 It is further clarified as follows: - a. While giving details relating to DEEC operations in the form at Annex-A, the exporters/CHAs should indicate the S.No. of the goods being exported in the Column titled "ITEM S.NO. IN DEEC BOOK PART E" OF Annex. A. b. If inputs mentioned in DEEC Import book only have been used in the manufacture of the goods under export, in Column titled "ITEM SR.NO. IN DEEC BOOK PART C" of Annex. A, the exporters/CHAs are required to give S.No. of inputs in Part-C of the DEEC Book and Exporters need not fill up column titled "DESCRIPTION OF RAW MATERIALS". c. If some inputs which are not in Part-C of the DEEC Book have been used in the manufacture of the goods under export and the exporter wants to declare such inputs, he shall give the description of such inputs in column titled "DESCRIPTION OF RAW MATERIALS", d. In the column "IND/IMP", the exporters are required to write "N", if the inputs used are indigenous and "M", if the inputs used are imported ..... 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