Annexure - Central Cash Book (Cash Book of the Official Liquidator) - Companies (Official Liquidator’s Account) Rules, 1965

Annexure ( See rule 3) Central Cash Book (Cash Book of the Official Liquidator) Receipts Payments Date Name of company Particulars Number of receipt Amount Date Name of Company Particulars Number of voucher or challan Amount Number of cheque Cash Bank Cash Bank Rs. P Rs. P Rs. P Rs. P 1 2 3 4 5 6 7 8 9 10 11 12 13 Instructions for maintaining the central cash book 1. This register is common to all the liquidations administrated by the official liquidator, and the day to day transactions of the official liquidator shall be entered in this Register chronologically. Sufficient details shall be entered under the Column "Particulars" to show clearly the nature of the transaction, the person by whom or to whom the payment was made, and on what account it was made. 2. All cash and cheques received by the official liquidator shall, upon their receipt, be entered on the Receipts side under the "Cash" and "Bank", respectviely. When the cash collections are paid into the Reserve Bank by the official liquidator, an entry against cash on the Payments side shall be make, and a corresponding entry made under "Bank" on the Receipts side. Where money is withdrawn from the Reserve Bank by cheque, the amount shall be entered as a payment under "Bank" on the Payments side and entered as a receipt under "Cash" on the Receipts side. 3. Where a cheque paid into the Reserve Bank is returned, dishonoured, the entries previously made in the account in regard to it shall be reversed by appropriate reverse entries. 4. Cash and cheques shall be remitted into the Reserve Bank under separate challans, and remittances in respect of each company shall be made under a separate challan. 5. Vouchers for payments made by the official liquidator shall be obtained at the time of making payment, and they shall be numbered consecutively in a separate series for each half year. Receipts for payments made to the official liquidator shall be issued out of a counterfoil receipt book, the leaves of which shall be machine-numbered consecutively. 6. Where the liquidator carries on a business, only the weekly totals of the receipts and payments on the trading account shall be brought into the central cash book and the company's cash book from the books of the trading account. 7. Where dividends are paid to creditors, only the total amounts of the dividends paid each day shall be entered in the central cash book and the company's cash book and the details of individual payments made shall be entered in the Dividends Paid Register. 8. Cash books shall have their pages machine numbered. As far as possible, no lines should be left blank, but if any space on a page of the cash book has to be left blank a diagonal line should be drawn to cancel the blank space, so that it may not be possible to make any subsequent entries therein. Interpolation of entries should be avoided but when it becomes necessary to make any entries between two ruled lines or to make any additions to or interpolation between entries already made such additions or interpolation shall invariably be attested and dated by the liquidator under his initials. 9. The cash book shall be balanced at the end of each day and cash and bank balances carried over to the following day. The cash on hand shall be verified daily by some responsible officer, and at least once a month by the official liquidator personally. A certificate of verification of cash by actual count shall be recorded in the cash book by the officer verifying the cash. The cash book shall be closed monthly under personal attestation of the official liquidator. The bank balance shall be reconciled with the statement of balance obtained from the Reserve Bank at the end of each month, after taking into account factors arising out of cheques drawn but not cashed or remittances made but adjusted in the Reserve Bank accounts of a different month. 10. The total of the cash and bank balances of all the companies shall be tallied with the balances in the central cash book once every month and a certificate shall be recorded in the register that the total of the balances in the individual company's accounts agrees with the consolidated balance in the central cash book.