Regulation 40 - Maintenance of books of accounts and records - Securities Contracts (Regulation) (Stock Exchanges and Clearing Corporations) Regulations, 2018

Maintenance of books of accounts and records 40. 1 [ (1) Every recognised stock exchange shall maintain and preserve the following books of account and documents for a minimum period of eight years, namely: - (a) Minute books of the meetings of (i) members; (ii) governing body; (iii) any standing committee or committees of the governing body or of the general body of members. (b) Register of members showing their full names and addresses and where any member of the stock exchange is a firm, full names and addresses of all partners. (c) Register of authorised clerks. (d) Register of remisiers of authorised assistants. (e) Record of security deposits. (f) Margin deposits book. (g) Ledgers. (h) Journals. (i) Cash book. (j) Bank pass-book. (k) Such other books of accounts and documents as may be specified by the Board from time to time. ] (2) Subject to the provisions of any other law for the time being in force, every recognised clearing corporation shall maintain and preserve the following books of account and documents for a minimum period of eight years, namely:- (a) Minute books of the meetings of: (i) governing board; (ii) any committees of the governing board; (b) Record of clearing members showing their full names, addresses and details of bank and depository accounts for settlement purposes; (c) Transaction records; (d) Record of security deposits; (e) Margin deposits book; (f) Client margin collection details; (g) Ledgers; (h) Journals; (i) Cash book; (j) Bank account statement; (k) Such other books of accounts and documents as may be specified by the Board from time to time. *************** NOTES:- 1. Substituted vide Notification No. SEBI/LAD-NRO/GN/2023/124 dated 28-02-2023 (shall come into force on the one hundred and eightieth day from the date of their publication in the Official Gazette) before it was read as, (1) Every recognised stock exchange shall maintain and preserve the books of account and documents as per rule 14 of the rules.