Implementation of Document Management System at ICD Mulund. -Reg. - Customs - 19/2016

OFFICE OF THE PRINCIPAL COMMISSIONER CUSTOMS (GENERAL) NEW CUSTOM HOUSE, BALLARD ESTATE, MUMBAI-400001 F. No. S/26-Misc-79/2016-17 ICD(M)(I) DATE: 27.10.2016 PUBLIC NOTICE : 19/2016 Sub: Implementation of Document Management System at ICD Mulund. -Reg. 1. Member of the Exim community, Customs Brokers, Steamer Agent, Consolidators and all other Stake Holders are informed that the proposed Document Management System (DMS) is ready for being commissioned at ICD Mulund, Customs documents under the jurisdiction of ICD Mulund viz., Bills of Entry, Shipping Bills and connected documents will be stored both in digital as well as physical/hard form under DMS. This proposal was referred to the members of Trade during meeting of Permanent Trade Facilitation committee and their consent obtained. A contract has been signed with M/S Newgen Software Technology Ltd, Mumbai, who will be implementing the DMS. The said company was selected through a tendering process. he DMS started functioning from 18.10.2016. 2. The objective of having a DMS is to ensure proper storage and retrieval of Bills of Entry and Shipping Bills dockets. The important documents contained in these docket would be scanned using high speed scanners and stored electronically in the servers which are setup independently at ICD Mulund. 3. The Service Centre(CMC) at New Custom House Mumbai, has been entrusted with the task of collecting charges for DMS. The rate for the implementation of the DMS has been Rupees sixteen only (Rs. 16) per docket. According y, Service Centre shall issue two sets of coupons, one for normal documentation charges and another towards DMS charges. The Trade shall collect the DMS Coupons from the Service Centre, Customs Brokers/Trade/ Industry/ Importers and Exporters can purchase the coupons for DMS in bulk form the Service Centre, if required. 4. Customs Brokers/trade/Industry/Importers and Exporters are required to attach the 'EDI COPY of the coupon in the Bill of Entry and Shipping Bill document set while handing over the same to the concerned officers to the Department after LEO/Out Charge. This will be mandatory for all Dockets effective from 18.10.2016. 5. For the smooth implementation of the DMS, co-operation of the trade, industry Customs Brokers, Importers and Exporters are solicited. The Success of the DMS would signify our continual commitment to proving value added services and also to improve t facilitation of cargo clearances. B. Bhattacharya Principal Commissioner of Customs (G) New Custom House Mumbai-I