Streamlining of import work flow at ICD - Reg. - Customs - 15/2009

OFFICE OF THE COMMISSIONER OF CUSTOMS CENTRAL REVENUE BUILDING, P.B.NO.5400, QUEEN S ROAD BANGALORE - 560001 C.No. VIII/48/225/2008-Cus. Tech. Date: 03.03.2009 TRADE FACILITY NO. 15/2009-CUS. Sub: Streamlining of import work flow at ICD - Reg. Attention of Importers/Custom House Agents/Customs House Custodians and other concerned is hereby drawn to the various Public Notices/Trade Facilities issued regarding the clearance of import cargo at Inland Container Depot, Bangalore. In order to streamline and strengthen the work flow on account of heightened security atmosphere in the recent past, the following compliance requirements are laid down for strict implementation by all concerned. Sl. No. Work Profile Compliance Required Remarks 1. Local IGM entry/checklist signing/IGM submission by Shipping/Steamer Agents in the Service Centre Shipping/Steamer Agents and their Agents to nominate specific personnel and get their identities counter signed by nominated Customs Officer. To be renewed every year and to surrender on exit from the company. To be produced at Service Centre on demand and CMC to permit submission of documents only by the Customs Authorized personnel of the airlines/agents. 2 Annexures submission for BE in Service Centre by CHAs The Annexures are to be signed by only 'F'/'G' Card Holders who are also authorized signatory of the CHAs. The authorized signatory must mention his/her name and card no. below the signature. Service centre to accept documents signed by 'F'/'G' Card Holders who are also authorized signatory of the CHAs even if carried by H card holders. Floppies can be accepted from the H card holders after verification of the 'H' Card. 3. Checklist sign off and BE submission in Service Centre by CHAs The Checklist to be signed by only 'F'/'G' Card Holders who are also authorized signatory of the CHAs. The authorized signatory must mention his/her name and card no. below the signature. Service centre to accept checklist signed by 'F'/'G' Card Holders who are also authorized signatory of the CHAs. 4. Query reply, amendment filing, sample drawing, production of catalogues, technical write-ups and other assessment clarifications by CHAs The query print out/amendment request to be signed by only 'F'/'G' Card Holders who are also authorized signatory of the CHAs. The authorized signatory must mention his/her name and card no. below the signature and the query reply etc. The Customs officer should verify and also record in the system (under Dept. comments) the name and card no. of the CHA who attended to the said work. 5. Bond/securities (BGs) registration, Licences management, TRA, etc., by CHAs 'F'/'G'/'H' card holders The Customs Officers attending to the said work to necessarily record the name and card no. of the CHA in the registers. 6. Print out of first copy of BE, examination order, TR6 Challan, etc., by CHAs in the Service Centre 'F'/'G'/'H' card holders. CMC staffs necessarily have to record the name and card no. of the CHA in the registers, after seeing the card and should not permit the CHA to write the card no. himself. 7. Goods registration of BEs after payment of duty/assessments by CHAs in the Shed. 'F'/'G'/'H' card holders. 8. Examination by the CHAs in the Shed. 'F'/'G' card holders who are also authorised signatories and H card holders who are holding H card for 2 years. Customs Officers conducting the examination must record the name and card no. of the CHA in the system (Dept. Comments). 9. Out of Charge (OOC) 'F'/'G' card holders who are also authorised signatories and H card holders who are holding H card atleast for 2 years. Customs Officers giving OOC must record the name and card no. of the CHA in the system (Dept. Comments). 10. Printing of second and third copy of B.Es and OOC orders and sign off and handing over the original documents (docket) by CHAs in the Shed. 'F'/'G' card holders who are also authorised signatories. The authorized signatory must mention his/her name and card no. below the signature in the BE, Check list, etc., Customs officers collecting the original documents (docket) should permit only 'F'/'G' card holders to handle final BE documents printed in the Shed and ensure that the authorized signatory signs and also mentions the name and card no. in the BE and other documents. 11. Hading over the consignment by the Custodian 'F'/'G'/'H' card holders. Custodian must verify the cards and record the name card no. of the CHA on the Gate pass and custodian's computerized system for to whom they have handed over the goods. The Customs House Agent must produce the authorization from the Importers' whenever required by the Customs Officers. Correspondences of the CHA with the Customs Department, Custodians, Shipping/Steamer Agents, freight forwarders etc., regarding Imports/Exports clearances shall be made by the Authorized signatory or Directors or Proprietors only. Their names and designation shall be clearly mentioned on the correspondences invariably. However, it is emphasized that persons who have passed the examination under Regulation 8 ('F' card holders) or Regulation 19 ('G' card holders) shall only be authorized to sign the declarations on the Bills of Entry, Bills of Export, Bills of Import, Shipping Bills, Annexures thereof (as per Regulation 19 (5) of Customs House Agent Regulations, 2004. This work flow is applicable only for clearance of import cargo by the Custom House Agents and not by the importers themselves. Custom House Agents and their associations are requested to give wide publicity to this Trade Facility for compliance. For any difficulties in implementation of the same and suggestion in this regard may kindly be brought to the notice of the undersigned. The above procedure shall come into effect with effect from 9th March, 2009. Sd/- (A.K. KAUSHAL) COMMISSIONER