Manual filing and processing of bills of entry - Customs - PUBLIC NOTICE – 22/2017

GOVERNMENT OF INDIA MINISTRY OF FINANCE, DEPARTMENT OF REVENUE OFFICE OF THE PRINCIPAL COMMISSIONER OF CUSTOMS CUSTOM HOUSE, PORT AREA, VISAKHAPATNAM - 530 035 F. No. S2/08/2017-EDI Date: 19/06/2017 PUBLIC NOTICE 22/2017 Subject: Manual filing and processing of bills of entry - regarding Attention of all Importers, Customs Brokers, Members of the Trade and others is invited towards Board's Instructions No.-06/2017 dated 02.06.2017. It has been reiterated that manual bill of entry shall be allowed to be filed in EDI locations only in exceptional and genuine cases where permitted by the Commissioner of Customs strictly in accordance with the legal provisions w.e.f. 15.06.2017. 2. In line of the said instructions issued by the Board, a procedure has been devised for streamlining the processing of manual Bills of entries and necessary changes have been made in ICES 1.5 which will enable the capturing of data as a move towards full digitization. 3. When the permission for filing manual bill of entry has been accorded by the Competent Authority, the basic details of the bill of entry, currently entered manually in a register maintained by the Noting section are henceforth to be entered by the Noting Section in ICES 1.5 and a job No. assigned to such BE. The basic details are as follow: a) IEC b) Custom Broker Number, if applicable c) Total Assessable value d) Total duty (Self Assessed) e) Port of Destination f) Customs Site g) IGM No. h) IGM Date i) Master BL/AWB j) House BL/AWB k) GSTN No. l) Assessment Group In certain cases, where IGM details are not applicable (such as Domestication of Containers), separate entry option has been provided for the same. Once a Job Number is assigned by the system, the IGM details (where applicable) are matched and linked with the cargo declared in BE. 4. The declaration with the job number shall then move to the AC/DC of the concerned group who may approve the job in the Role of ACL in ICES after recording the reasons for Manual BE and the Reference No. of file approval by Commissioner. 5. A six Digit Bill of Entry number (Running serial No. across all customs locations) would be generated through ICES 1.5 and assigned to the declaration, after the concurrence of the Group AC/DC. The Group AC/DC (in ACL Role) has a menu Manual BE/Challan Generation 6. The manual bill of entry shall be filed by the importer or his representative quoting the assigned bill of entry number and will be assessed on paper as per usual manual process. After assessment of the paper bill of entry by Group Appraiser and AC/DC concerned, the Group AC/DC (in ACL Role) has an option to enter the total duty and licence associated, if any with this declaration in ICES 1.5. The manual debit of licence is to be invariably done in the licence ledger prior to this process. 7. A challan of duty amount to be paid by the importer, post adjustment in license, etc., if any, would then be generated in the system and be available for payment in the e-payment portal ICEGATE and bank. Once duty paid, the receipt of payment would be automatically integrated in the system. No manual challan would henceforth be allowed for duty payment. 8. The OOC acknowledgement shall be entered by Shed Appraiser in the option provided in the SUP role. 9. Once goods are cleared, the docket shall be forwarded to the Noting Section, which shall enter the remaining details including examination report of that Bill of Entry using MBE role. DC/AC, the Noting Section, may ensure that post clearance of goods, the complete details have Been entered in the ICES 1.5 on the date the OOC is given, and not later than the next day in case of adequate reason. 10. Henceforth, no BE at Vizag Custom House shall be filed with a BE number other than the running number generated by the ICES 1.5. 11. The copy of the manual bills of entries shall be preserved and made available for inspection whenever any inspection of the formation is scheduled. The DC/AC/ or Noting Section shall carry out random cross verification exercise of the entries made by the Noting Section against the copy of the manual bills of entries from time to time to identify discrepancies and take corrective action. 12. All concerned are requested to monitor and supervise the implementation of the prescribed procedure by formations under their charge. Difficulties, if any, in implementation of the prescribed procedure may be brought to notice of the undersigned. Dr. DK. SRINIVAS COMMISSIONER OF CUSTOMS