General guidelines for implementation of e-payment of refund/ rebate

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..... anding over/ despatch of cheques for payment of refund/rebate. Consequent to the sanction of refund/ rebate claims by the competent authority, cheques are being issued and the same are sent by either registered post or handed over to authorized persons. The present procedure entails paper work, manpower deployment by the claimants and delay in payment of refunds. 2. In order to speed up the transfer of the fund directly to the beneficiary's bank account after sanction of the refund/rebate claim and thereby promote ease of doing business, the following procedure for e-payment of refund/ rebate is hereby prescribed for implementation by all field formations E-PAYMENT THROUGH AUTHORIZED BANKS a) .....

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..... rescribed format (enclosed as Annexure-A). One copy shall be retained by the department and one copy shall be sent to the bank with the first refund sanction order of the applicant. b) The refund sanctioning authority would forward to the authorized bank at periodic intervals i) a signed statement (copy of sample format enclosed as Annexure-B) of sanctioned orders which inter alia contains details of the beneficiaries and the amounts sanctioned, ii) a cheque in favour of the bank as mentioned above for the consolidated refund/rebate amount, iii) a soft copy of the above statement to the banks through e-mail c) The refund sanctioning authority shall ensure that at least on .....

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..... f the enclosure to the letter to PAO is enclosed as Annexure-C. The format of Annexure-C, if needed, may be locally amended/ modified. c) After transfer of the amounts to the claimants, the bank shall generate periodic scroll' containing the details of refund amount sanctioned to various claimants along with other details as necessary and send the same to the PAO concerned giving details of receipt of consolidated cheques and payments made by the bank. d) The PAO may be requested to reconcile the cheques issued by the field formations in respect of the rebate/ refund with the periodic scroll sent to them by the bank and report discrepancy, if any, to the field formation concerned who, in turn, would verify th .....

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