E-invoice Schema / Format - mandatory fields

[Ganeshan Kalyani]

E-invoice is applicable to those taxpayers whose aggregate turnover is more than ₹ 500 Crores. E-invoice is coming into effect from 01.10.2020. 

Following persons are exempted from e-invoice

1.Special Economic Zones, 

2. Insurer or a Banking company or a financial institution, including a non-banking financial company, 

3. goods transport agency, 

4. supplier of taxable service supplying passenger transportation service, 

5. a registered person supplying services by way of admission to exhibition of cinematographic films in multiple screens. 

Tax invoice will not be considered valid if IRN is not mentioned on it. Hence, IRN is a mandatory field. The Invoice Registration Portal will generate IRN and send it back to the taxpayer who will then print it on his tax invoice. IRN is a unique reference number for the invoice.

Recently, new schema /format of e-invoice has been released by Govt. As per the same following fields are mandatory

Supply Type:

B2B : Business to Business 

B2C : Business to Consumer

SEZWP : To SEZ with payment

SEZWOP : To SEZ without payment

EXPWP : Export with payment

EXPWOP : Export withou payment

DEXP : Deemed Export

Document Type 

INV for invoice

CRN for credit note

DBN for debit note

Document number and date

Number - 16 digits as per CGST Rules

Date format - "DD/MM/YYYY"

Supplier information

Supplier Legal Name: Legal name, as appearing in PAN of the supplier

GSTIN of the supplier

Supplier Address, Supplier Place

Supplier State Code, Supplier PIN code

Recipient information

Recipient Legal Name; as per PAN

GSTIN of the Recipient, if availabe. URP : In case of exports or if supplies are made to unregistered persons

Place of supply (State code)

Recipient address; Recipient Place

Recipient State Code

Invoice Item Details

Item list

Document Total

Total Taxable Value (sum of the taxable values of all the items in the document); Total Invoice value in INR

All the above fields are mandatory for generating e-invoice. It means a taxpayer has to send these information which the NIC portal will validate and provide IRN to the taxpayer if all the details are found correct. Otherwise , NIC will give an error message.

Source: https://www.cbic.gov.in/resources//htdocs-cbec/gst/GST-Update010820.pdf