Issuance of a new IEC application form - DGFT - 37 /2006

Issuance of a new IEC application form PUBLIC NOTICE NO. 37/2006 Dated 27/07/2006 In exercise of powers conferred under Paragraph 2.4 of the Foreign Trade Policy 2004-2009, the Director General of Foreign Trade hereby makes the following amendments in the Handbook of Procedures (Vol. I): IEC Application format contained in the Sub section I of AAYAAT- NIRYAAT FORM' is replaced by a new application format contained as annexure to this public notice. Format of bank certificate for issue of IEC as contained in the appendix 18A is replaced by the format given at part B of the new IEC application form. To ensure easy transition and deal with the applications in the pipeline, it has been decided that DGFT offices will accept the IEC applications in the old as well as new format till August 14 2006. Thereafter applications can be made only in the new format. These issues in Public interest. (K.T. CHACKO) DIRECTOR GENERAL OF FOREIGN TRADE and EX-OFFICIO ADDITIONAL SECRETARY TO THE GOVT. OF INDIA (Issued from F.No. 01/02/31/AM06/EDI) ANNEXURE TO PUBLIC NOTICE NO-37 dated july 27, 2006 Importer Exporter Code Number (IEC) GUIDELINES FOR APPLICANTS A-Applying for new IEC number- Kindly fill Part A, B D of this application form 1. One copy of the application must be submitted. 2. Each individual page of the application has to be signed by the applicant. 3. Application must be accompanied by documents as per details given below: I) Demand Draft of Rs.1000 evidencing payment of application fee in favor of the concerned regional office of DGFT. Money can also be paid through Electronic Fund Transfer (EFT). II) Certificate from the Banker of the applicant firm in the specified format III) Self certified copy of Permanent Account Number (PAN) issued by Income Tax Authorities. IV) Two copies of passport size photographs of the applicant V) Photograph on the banker's certificate should be attested by the banker of the applicant. VI) Self addressed envelope and stamp of Rs.30. VII) These documents may be kept secured in a file cover. The above documents may be sent by post or hand delivered at the concerned regional DGFT office. B-Applying for modification of existing IEC number- Kindly fill Part A, C D of this application form 1. Only one copy of the application should be submitted. 2. Each individual page of the application has to be signed by the applicant. 3. Application must be accompanied by documents as per details given below: A-Documentary Proof : a. In case of Proprietorship firms, please furnish i. Date of Birth of individual ii. Number of IECs held along with their details b. In case of Companies, please furnish Date of incorporation c. In case of others Date of formation B-Demand Draft details evidencing payment of application fee in terms of Appendix 21B. (No fee is payable for modification/amendment if such application is made in 60 days. Otherwise, a fee of Rs.200 may be paid in form of demand draft. No fee is required for inclusion of PAN no. in the old IEC. 4. Original copy of existing IEC. Part A APPLICATION FORM FOR ISSUANCE OF IEC NUMBER To be filled by the Issuing Authority IEC Details-- i. IEC Number ii. Date of Issue iii. Issuing Authority To be filled by the applicants Un-attested Photograph of the applicant. Identical photograph should be used on the Bank Certificate. Note: Please state 'Not Applicable' wherever the information/data is not applicable to you. Fields marked * are optional. All others are mandatory 1. Applicant Firm Details i. Name ii. Address (Registered Office in case of Companies and Head Office in case of Others) iii. Address of all Branches/Divisions/Units/Factories located in India abroad (attach extra sheet if required) iv. Telephone* v. Email address (for correspondence with DGFT)* 2. Details of Proprietor/Partners/Directors/Karta/Trustee of the applicant firm (attach extra sheet if required) Total Number of Partners/Directors/Karta/Trustee in the applicant firm Following information may be provided for each Proprietor/Partners/Directors/Karta/Trustee of the applicant firm i. Name ii. Father's Name iii. Residential Address iv. Telephone 3. Nature of Concern (please tick) ( ü ) i. Government Undertaking ii. Public Limited Company iii. Private Limited Company iv. Proprietorship v. Partnership vi. Others 4. Type of Exporter (please tick) ( ü ) i. Merchant Exporter ii. Manufacturer Exporter iii. Service Provider iv. Others (please specify) v. Merchant cum Manufacturer 5. Bank Account Details i. Name of the Bank ii. Address of the Bank iii. Type of Bank Account iv. Bank Account Number v. Year of opening Bank Account 6. PAN Details i. PAN Number iii. Issuing Authority 8. Application Fee Details Amount (Rs)—Rupees Demand Draft Date of Issue Name of the Bank on which drawn Bank Branch on which drawn Signature of the Applicant Name Designation Official Address Telephone Residential Address Email Address Place Date Part B APPENDIX 18A FORMAT OF BANK CERTIFICATE FOR ISSUE OF IEC (To be issued on the official letter head of the Bank) ______________________________________________________________________________ Ref No. ........................... To .......................................... .......................................... .......................................... (Name and address of the licensing authority) Sir/ Madam, We certify that M/s...................................................................... (Name and Address of the applicant) are maintaining a Savings Bank Account / Current Account (tick whichever is applicable) No. ........................ with us since .................. ......................................... Affix Passport Size Photograph of the applicant Note: The Banker must identify and attest the photograph. (Signature of the Banker) Name ............................... Designation ....................... (Banks Stamp) Date: ................... Place: ................... Part C For Modification of Import Export Code Number IEC Number- 1- Details of Modification SN Details of Modification required Existing details Modification required Modification -1 Modification -2 Modification -3 2. Documents to be submitted in support of the claim a. In case of Proprietorship firms, please furnish documentary evidence regarding i. Date of Birth of individual ii. Number of IECs held along with their details b. In case of Companies, please furnish documentary evidence regarding i. Date of incorporation c. In case of others i. Date of formation Signature of the Applicant Name Designation Official Address Telephone Residential Address Email Address Place Date PART D DECLARATION/UNDERTAKING 1. I/We hereby declare that the particulars and the statements made in this application are true and correct to the best of my/our knowledge and belief and nothing has been concealed or held there from. 2. I/We fully understand that any information furnished in the application if found incorrect or false will render me/us liable for any penal action or other consequences as may be prescribed in law or otherwise warranted. 3. I/We undertake to abide by the provisions of the Foreign Trade (Development and Regulation) Act, 1992, the Rules and Orders framed there under, the Foreign Trade Policy, the Handbook of Procedures and the ITC(HS) Classification of Export Import Items. 4. a. I/We hereby certify that the firm/company for whom the application has been made has not been penalized under the Customs Act, Excise Act, Foreign Trade (Development Regulation) Act 1992 and FERA/FEMA b. I/We hereby certify that none of the Proprietor/ Partner(s)/ Director(s)/Karta/Trustee of the firm/company, as the case may be, is/are a Proprietor/Partner(s)/Director(s)/Karta/Trustee in any other firm/Company which (i) has come to the adverse notice of DGFT, (ii). is in the caution list of RBI, c. I/We hereby certify that neither the Registered Office/Head Office of the firm/company nor any of its Branch Office(s)/Unit(s)/Division(s) has been declared a defaulter and has otherwise been made ineligible for undertaking import/export under any of the provisions of the Policy. 5-NRI interest in the firm-Kindly tick one of the following: (i) There is no non-resident interest in the firm/company and no non resident investment with or without repatriation benefits has been made in the firm/company; or (ii)There is non-resident interest in the firm/company and non resident investment without repatriation benefits in the firm/company is held with the general/specific permission of RBI; or (iii)There is non-resident interest in the firm/company and non-resident investment with repatriation benefits in the firm/company is held with the specific permission of RBI. In case of NRI interest/holding with repatriation benefits in the firm/company, please furnish i. RBI Approval Number ii. RBI Approval Date 6. I/We hereby declare that I/We have not obtained nor applied for issuance of an Importer Exporter Code Number in the name of our Registered/Head Office or any of our Branch(s)/Unit(s)/Division(s) to any other Licensing Authority. 7. I hereby certify that I am authorised to verify and sign this declaration as per Paragraph 9.9 of the Policy. Signature of the Applicant Name Designation Official Address Telephone Residential Address Email Address Place Date