Implementation of Document Management System (DMS) at New Custom House, Mumbai - To ensure proper storage and retrieval of Bills of Entry and Shipping Bills dockets. - Customs - 25/2015

OFFICE OF THE COMMSSIONER OF CUSTOMS (GENERAL) NEW CUSTOM HOUSE, BALLARD ESTATE, MUMBAI-400001 F.No. S/7-Misc-20/14-15/PCA Date:-21.05.2015 PUBLIC NOTICE: 25/2015 Sub: Implementation of Document Management System at New Custom House, Mumbai -Reg . 1.`Members of the Exim Community, Customs Brokers, Steamer Agents, Consolidators and all other Stake Holders are informed that the proposed Document Management System (DMS) is ready for being commissioned at New Custom House, Mumbai for the entire Mumbai Zone 1 including ICD Mulund. Customs documents under the jurisdiction of Mumbai zone 1 viz., Bills of Entry, Shipping Bills and connected documents will be stored both in digital as well as physical/hard form under DMS. This proposal was referred to the members of Trade during meeting of Permanent Trade Facilitation Committee and their consent obtained. A contract has been signed with M/s Newgen Software Technology Ltd, Mumbai, who will be implementing the DMS. The said company was selected through a tendering process. The DMS will start functioning from 25 th May, 2015. 2. The objective of having a DMS is to ensure proper storage and retrieval of Bills of Entry and Shipping Bills dockets. The important documents contained in these dockets would be scanned using high speed scanners and stored electronically in the servers which are setup independently at New Custom House, Mumbai. 3. The Service Centre(CMC) at New Custom House, Mumbai, has been entrusted with the task of collecting charges for DMS. The rate for the implementation of the DMS has been Rupees Sixteen only (Rs. 16/-) Per Docket. Accordingly, Service Centre shall issue two sets of coupons, one for normal documentation charges and another towards DMS charges. The Trade shall collect the DMS Coupons from the Service Centre. Customs Brokers/Trade/Industry/Importers and Exporters can purchase the coupons for DMS in bulk from the Service Centre, if required. 4. Customs Brokers/Trade/Industry/Importers and Exporters are required to attach the EDI COPY of the coupon in the Bill of Entry and Shipping Bill document set while handing over the same to the concerned officers of the Department after LEO/Out of Charge. This will be mandatory for all Dockets effective from 25 th May, 2015. 5. For the smooth implementation of the DMS, cooperation of the trade, industry, Customs Brokers, Importers and Exporters are solicited. The success of the DMS would signify our continual commitment to providing value added services and also to improve the facilitation of cargo clearances. Sd/- (S. R. PRASAD) COMMISIONER OF CUSTOMS (G) New Customs House Mumbai-I