Transmission of transference copy of shipping bill in respect of export consignment received from ICD/CFS outside JNCH Streamlining of procedure Regarding. - Customs - 71/2010

OFFICE OF THE COMMISSIONER OF CUSTOMS (EXPORT) JAWAHARLAL NEHRU CUSTOM HOUSE, NHAVA SHEVA TAL.- URAN, DIST.- RAIGAD (M.S.) F. No. S/12-Gen-18/2010 AM (X) Dated: 20.07.2010 FACILITY NOTICE No. 71/2010 Subject: Transmission of transference copy of shipping bill in respect of export consignment received from ICD/CFS outside JNCH Streamlining of procedure Regarding. Attention of all the Officers in the jurisdiction of the Jawaharlal Nehru Custom House (JNCH) and the trade, steamer agents, shipping lines is invited to complaints received from Exporters/CHAs regarding non-receipt of Transference Copy of shipping bill of exports effected from ICD, through gateway ports of Nhava Sheva. This results in difficulties to the exporters to discharge their liabilities under the bond/LUT to the central excise authorities. Further, it has been noticed that whenever details of export through ICD outside the jurisdiction of JNCH are required for the purpose of verification of actual physical export, the same are not readily available from MCD for want of details such as Vessel Name, Rotation No., etc. These details are required to be captured at the Boarding Office. 2. In order to streamline the procedure of transmission of transference copy of shipping bill, Standing Order No.13/2010 dated 24.02.2010 was issued. 3. However, it has been observed that the 2nd transference copy of the shipping bill is not promptly reaching the respective ICD. 4. In view of the above, the issue has been re-examined and, in supersession of the Standing Order No.13/2010 dated 24.02.2010, the following procedure is being prescribed for proper receipt and dispatch of transference copy by the Boarding Office situated in Port Area. 5. In case of export from ICD, after the cargo/goods have been loaded on the vessel and the mate receipt has been issued in this regard, the steamer agent shall submit 2 sets of transference copy of shipping bills (which are sent to the gateway port through Exporters/Steamer Agents in a sealed cover by officer in charge of ICD) alongwith mate receipts to the TA/STA posted at the Boarding Office. All transference copies of shipping bills pertaining to a particular ICD shall be submitted by the Steamer Agent alongwith the details in the following format: Sr. No. Name of Vessel Rotation No. Shipping Bill Nos. with date Container Numbers Name of Exporter Name of Steamer Agent 6. The TA/STA posted at the Boarding Office shall give an acknowledgement of receipt on the copy of the aforesaid format to the steamer agent/shipping line. The documents shall then be forwarded to the Boarding Officer for necessary endorsement. 7. The Boarding Officer shall endorse the transference copy on the basis of the mate receipt, certifying the shipment of export goods/consignment. Out of the 2 sets of transference copy of shipping bill, 1 set would be retained in Boarding office for further dispatching to concerned ICD by Speed Post or through an Exporter/Agent as approved by Commissioner of Customs (Export), on case to case to basis, in a sealed cover. 1 set of the transference copy of the shipping bill shall be forwarded to MCD Section of JNCH as per the prevailing procedure. 8. The Boarding Office shall maintain a folder for each ICD. The details submitted by the Steamer Agent shall be placed in these folders. Further, the TA/STA shall maintain a register for each ICD separately and enter the following details: Sr. No. Shipping Bill Nos. with date Date of receipt of Transference copy Date of dispatch of Transference copy 9. The transference copy of shipping bills received on a day-to-day basis shall be collected and segregated ICD-wise by the Boarding Office. The said copies shall be dispatched to respective ICD every 15 days, preferably on 15th and 30th of every month. 10. A monthly statement will also be sent by the Boarding Office to the respective ICD in order to have a double check and ensure the timely communication of such transference copies. 11. The said monthly statement shall be issued under the signature of the AC/DC in charge of the Boarding Office by the 5th of the succeeding month. The copy of the said letter shall be endorsed to the Joint/Additional Commissioner in-charge for his perusal and monitoring. Sd/- (SUSHIL SOLANKI) COMMISSIONER OF CUSTOMS (EXPORT)