Enquiry of the Status of Bills of Entry, Shipping Bills, DBK and IGM enquiry through auto e-mail Reg. - Customs - 41/2009

OFFICE OF THE COMMISSIONER OF CUSTOMS ( IMPORT ) , JAWAHARLAL NEHRU CUSTOM HOUSE, SHEVA, TALUKA : URAN, DIST : RAIGHAD, MAHARASHTRA - 400707 F . NO . EDI - 24 / 2007 JNCH Date : 10 . 07 . 2009 FACILITY NOTICE NO . 41 / 2009 Sub : Enquiry of the Status of Bills of Entry, Shipping Bills , DBK and IGM enquiry through auto e - mail Reg . ***** The attention of all exporters, importers, Custom House Agents and members of Trade and all other concerned is invited to Facility Notice No.40/2007 dated 11.10.07 and 10/2008 dated 18.01.08 vide which e-mail based enquiry procedure was launched for ascertaining the transmission status of the DEPB Shipping Bills to DGFT and enquiries regarding Drawback Shipping Bills. Such auto-email based enquiry facility is being extended for enquiries into the status of : ( i ) All categories of Bills of Entry ( B / E ) ; ( ii ) IGM details ( IGM ) ; ( iii ) All categories of shipping Bills ( S / B ) i . e : (1) Transmission status of DEPB S/Bills to DGFT; (2) Status of Drawback claims; (3) Drawback claims passed during last 6 months; and (4) Status of Shipping Bill. 2. Moreover, such details of B/E or S/B filed would be available either to a specific B/E or S/B based on its number or in respect to all such documents filed by a CHA or Importer or Exporter, as the case may be. The details of all B/E or S/B filed by a CHA could be obtained by providing their respective PAN based CHA License number (CHA Number). Similar details of an Exporter / Importer can be obtained by providing their respective IEC code (IEC Number) in the subject of the e-mail to be sent as detailed in the following Table. 3. The procedure to be followed is detailed below: a) All requests to obtain the status of a B/E or S/B or IGM or DBK have to be mailed to docktrack . jnch@icegate . gov . in b) The subjects of the e-mail to be sent, specific to each category of enquiry are detailed in the col. 1 of the Table hereunder: TABLE IMPORT Subject of the Mail Remarks 1 . STATUS OF BILL OF ENTRY ( a ) imp : betoday : iec : IEC Number This will give details and status of Bills of Entry filed by an importer for that day. ( The day on which the mail is sent). ( b ) imp : betoday : cha : CHA Number This will give details and status of all Bills of Entry filed by a CHA for that day. (The day on which the mail is sent). ( c ) imp : bestatus : iec : IEC Number This will give details and status of all the Bills of Entry filed by an Importer irrespective of the date. ( d ) ) imp : bestatus : cha : CHA Number This will give details and status of all Bills of Entry filed by the CHA irrespective of the date. 2 . IGM ENQUIRY ( a ) imp : igmrtn : all : IGM No. This will give all details of the IGM like date of entry inward, BL No. (MAWB), No. of Packages, Gross Wt., B/E filed/not filed etc. ( b ) imp : igmrtn : line : IGM No.,Line No. This will give details of the desired Line, in the IGM indicating date of entry inward, BL No. (MAWB), No. of Packages, Gross Wt., B/E filed/not filed etc. ( c ) imp : igmrtn : sline : IGM No.,Line No.,Sub Line No. This will give details of the desired Sub-line in the IGM indicating the date of entry inward, BL No. (MAWB), No. of Packages, Gross Wt., B/E filed/not filed etc. ( d ) imp : igmrtn : mawb : BL NO. This will give details of a consignment indicating above details against a Line/Sub-line Number, through a known B/L Number. II . EXPORT Subject of the Mail Remarks 1 . TRANSMISSION STATUS OF DEPB SBs to DGFT ( a ) exp : dgft : sbno : SB1,SB2,SB3 This will give the transmission status (to DGFT) of a particular DEPB Shipping Bill. Such information can be obtained for a maximum of ten S/Bs through a single e-mail. ( b ) exp : dgft : iec : IEC NO This will give the transmission status of all DEPB shipping bills filed by the exporter during last six months. ( c ) exp : dgft : cha : CHA NO This will give transmission status of all DEPB shipping bills filed by the CHA during last six months. 2 . STATUS OF DRAWBACK CLAIMS ( a ) exp : dbkpend : sbno : SB1,SB2,SB3 This will give status of drawback claim for a Shipping Bill along with reasons for pendency. Such information can be obtained for a maximum of ten S/Bills through a single e-mail. ( b ) exp : dbkpend : iec : IEC NO This will give status of all drawback claims pertaining to all S/Bills filed by a particular exporter along with reasons for pendency. ( c ) exp : dbkpend : cha : CHA NO This will give status of all drawback claims pertaining to all S/Bills filed by the particular CHA along with reasons for pendency. 3 . DRAWBACK CLAIMS PASSED DURING LAST 6 MONTHS ( a ) exp : dbkpassed : sbno : SB1,SB2,SB3 This will give details of the drawback claims passed for a particular shipping bill. Such information can be obtained for a maximum of ten S/Bills through a single e-mail. ( b ) exp : dbkpassed : iec : IEC NO This will give details of the drawback claims passed during the last six months in respect of S/Bills of a particular exporter. ( c ) exp : dbkpassed : cha : CHA NO This will give details of the drawback claims passed during the last six months in respect of S/Bills of a particular CHA. 4 . STATUS OF SHIPPING BILL . ( a ) exp : sbtoday : iec : IEC Number This will give details and status of Shipping Bills filed by an exporter for that day. (The day on which the mail is sent). ( b ) exp : sbtoday : cha : CHA Number This will give details and status of all Shipping Bills filed by a CHA for that day. (The day on which the mail is sent). ( c ) exp : sbstatus : iec : IEC Number This will give details and status of all the Shipping Bills filed by an Exporter irrespective of the date. ( d ) ) exp : sbstatus : cha : CHA Number This will give details and status of all Shipping Bills filed by the CHA irrespective of the date. 3. The reply to the enquiry mail would be auto-generated. In order to obtain the reply through auto-email the format of the subject should exactly match as specified at Col No. 1 of the Table. No extra space should be inserted. The status/information sought would be sent as an attachment through auto-email, to the e-mail id from which the request had originated. 4. The importers / exporters / CHA are advised to convey the details of the B/E or S/B which were not filed by them, immediately on receipt of such details against their respective IEC or CHA number , to facilitate the department in initiating suitable action in respect of such documents filed by unscrupulous elements. They are also requested to undertake such exercises periodically to see that their names are not misused or impersonated by others for violating law of the land. 5. In case of any problems, importers/CHA are advised to contact the AC/DC (EDI) or the Systems Manager JNCH or send an e-mail to [email protected]., for clarification. 6. The contents of this notice may please be brought to the knowledge of all the importers/exporters and representatives of the trade for their effective use. ( AMAL KANTI DAS ) COMMISSIONER OF CUSTOMS ( IMPORT )