Facility of Manual Let Export order for Export consignments during the period of failure of EDI-System - Customs - PUBLIC NOTICE No. 49/2017

OFFICE OF THE COMMISSIONER OF CUSTOMS, NEW CUSTOM HOUSE, KANDLA-370 210 F. No. S/20-07/AG/GST/17-18 Dated: 04.09.2017 PUBLIC NOTICE No. 49/2017 Subject;- Facility of Manual Let Export order for Export consignments during the period of failure of EDI-System -regarding. A Shipping Bill (SB) is registered for obtaining the Let Export Order (LEO), after it was assessed in the EDI System. The LEO is granted in the EDI System after the Export cargo is Examined/Inspected (for Docks stuffed cargo) or based on the examination report of the Central Excise / Customs Officer who had supervised the Stuffing. 2. The various container freight stations (CFS), working under the jurisdiction of custom house and situated at distant location are connected to EDI system via Tele-Link. In recent past, instances have been noticed that, either due to technical snag in main system or break in Tele- Link between the CFS and main server there was undue delay in giving Let Export Order to The Shipping Bill electronically. 3 The Trade has requested to grant manual LEO when the EDI System fails for a substantial period, to avoid the deferment of the process of granting LEO till the EDI System resumes and the consequential delayed as well as the possible error in respect of the Factory Stuffed Export cargo, where the LEO is delayed beyond the Date Time of sailing of the relevant Vessel. 4 On consideration of the above difficulty in clearance of the Export goods, it has been decided to give Manual Let Export Order to the goods whenever there is a failure in the EDI System. subject to the following conditions:- i) The good have been examined as per the examination order/ specific examination instructions and subsequently found fit for giving LEO. ii) The EDI connectivity is non-Functional continuously for a minimum of one hour. 5 Whenever a situation referred in Clause 2 (ii) above arises, the assistant] Deputy Commissioner (Docks) shall confirm the status of connectivity by consulting the System Manager/ AC (EDI) Kandla Custom House. On consultation. if the above situation persists, the Assistant/ Deputy Commissioner (Export) shall grant the permission to give Manual Let Export Order to the goods being cleared by EDI Shipping Bill, till restoration of EDI connectivity. 6 All the exporters desiring to avail this facility shall then approach the shed appraiser/superintendent, and present original docket of Shipping Bill along with one photo copy of the entire docket (including SIB). The Superintendent after examination of the consignment shall record the examination report on the reverse of the hard copy of the Shipping Bill and photocopy thereof and shall give Manual Let Export Order on both of them. The original docket shall be retained by the shed Appraiser/superintendent. The exporter/CHA shall produce the photo copy of Shipping Bill bearing examination report and Manual Let Export Order to the CFS (custodian) and the Gate Officer. The CFS (Custodian) and Gate Officer shall allow delivery on the basis of photo copy of the Shipping Bill containing examination report and Manual Let Export Order. The original copy of the Shipping Bill containing Manual Let Export Order along- with the related documents shall be retained by the shed Superintendent with the endorsement of the serial number and date as per the register for future reference. 7. As soon as the EDI system becomes functional, the shed Superintendent shall feed the examination reports in the system including the fact of system shutdown for particular period and Manual Let Export Order given on 00/00/0000 on hard copy, The Superintendent shall feed such examination report in the system as soon as the system becomes functional. The Assistant/Dy. Commissioner (Docks) or the Superintendent in-charge of the Export Shed/Docks shall send a report to the EGM coordination unit to convey the details of the SBS in respect of which the initial manual LEO was granted along-with the date of such manual LEO and the date of feeding the LEO in the EDI-system. 8.In certain such cases, by the time the LEO is feed in to the system (after having granted the manual LEO) the concerned vessel would have sailed out with the goods covered under a particular SB- resulting in the sailing date falling prior the date of LEO entered in the EDI- system, although the manual LEO was accorded prior to the sailing, causing Error. Such possible Errors on account of the initial manual LEO due to the EDI-system failure shall be corrected by the concerned Assistant/Dt. Commissioner in-charge of the EGM coordination cell without awaiting a separate request or application in this regard from the Exporter/CHA. The shed appraiser shall maintain a separate register for the purposed and record each instance therein. 9. This is issued with the approval of the Principal Commissioner, Cust01ns House Kandla. 10. The contents of this facility notice may be brought to the knowledge of all the exporters and members of the Trade. Difficulties, if any, in this regard may be brought to the notice of the undersigned. (U. B. Rakhe) Additional Commissioner, Custom House, Kandla