Electronic Data Information Filing And Retrieval (EDIFAR) - SEBI - SMD/POLICY/Cir-13/02

Circulars General Manager Secondary Market Department e-mail : [email protected] SMD/POLICY/Cir-13/02 June 20, 2002 The Executive Directors/ Managing Directors, All Stock Exchanges Dear Sir/Madam, Sub: Electronic Data Information Filing And Retrieval (EDIFAR) EDIFAR is Electronic Data Information Filing and Retrieval system. This would involve electronic filing of information in a standard format by the companies. This system will have several benefits by way of dissemination of information to various classes of market participants like investors, regulatory organisation, research institutions etc., This would also be useful to the companies and the stock exchanges. SEBI in association with National Informatics Center (NIC) has set up an Electronic Data Information Filing And Retrieval (EDIFAR) to facilitate filing of certain documents/statements by the listed companies on line on the web site to be maintained by NIC. This system is being introduced in a phased manner and would be applicable to 200 companies, a list of which is enclosed. Initially, the following statements/information would be filed on-line. Financial statements comprising of balance sheet, profit and loss account and full version of annual report; half yearly financial statements including cash flow statements and quarterly financial statements. Corporate governance reports Shareholding pattern statement. Action taken against the company by any regulatory agency. Filing of these statements/information would be in addition to the filings to be made by the companies with the stock exchange in compliance with various provisions of listing agreement. Accordingly, you are advised to amend the listing agreement by incorporating Clause 51 as mentioned below and to immediately bring it to the notice of the companies to which it is applicable: Clause 51 : EDIFAR FILING (1) The company agrees that it shall file the following information, statements and reports on the Electronic Data Information Filing and Retrieval (EDIFAR) website maintained by the SEBI in association with the National Informatics Centre (NIC), on-line, in such manner and format and within such time as may be specified by SEBI: Full version of annual report including the balance sheet, profit and loss account, director s report and auditor s report; cash flow statements; half yearly financial statements quarterly financial statements. Corporate governance report. Shareholding pattern statement. Statement of action taken against the company by any regulatory agency. Such other statement, information or report as may be specified by SEBI from time to time in this regard. Provided that the requirement of this clause shall be in addition to and not in derogation from the requirements of other clauses of this listing agreement, which may require filing of any statements, reports and information in the physical or other form with the exchange. (2) The company agrees that it shall appoint a compliance officer who shall be responsible for filing the above information in the EDIFAR system. The compliance officer and the company shall ensure the correctness and authenticity of the information filed in the system and that it is in conformity with applicable laws and terms of the listing agreement. (3) The company undertakes that while filing the information in the EDIFAR system, it shall make the following disclaimer clause: The information furnished above is certified by [company s name] to be true, fair and accurate (except in respect of errors in or omissions from documents filed electronically that result solely from electronic transmission errors beyond our control and in respect of which we take corrective action as soon as it is reasonably practicable after becoming aware of the error or the omission). SEBI, the Stock Exchanges or the NIC do not take any responsibility for the accuracy, validity, consistency and integrity of the data entered and updated by it. The name of the compliance officer with his designation and the company s name shall be displayed immediately below the disclaimer clause. Companies would be required to file these information/statements and reports on EDIFAR with effect from July 15, 2002 and would be filed simultaneously with the information being filed with the Stock Exchanges. In case any of the Company included in the list files any of these Information/Statements and reports physically with the Stock Exchanges between July 1, 2002 and July 13, 2002, such companies should also file the same Information electronically on EDIFAR by July 15, 2002. The manner and format has been provided in the Operational Manual available on the web site. Yours faithfully P. K. BINDLISH Encl: As above Annexure List of Companies for Initial Phase of EDIFAR project S.No. Company Name 1 Adani Exports Ltd 2 Alfa Laval (India) Ltd 3 Apollo Hospitals Enterprise Ltd 4 Apollo Tyres Ltd 5 Aptech Ltd 6 Archies Greetings Gifts Ltd 7 Asea Brown Boveri Ltd 8 Ashok Leyland Ltd 9 Asian Hotels Ltd 10 Asian Paints (India) Ltd 11 Associated Cement Companies Ltd 12 Aurobindo Pharma Ltd 13 Aventis CropScience India Ltd 14 Bajaj Auto Ltd 15 Ballarpur Industries Ltd 16 Balrampur Chini Mills Ltd 17 Bank of Baroda 18 Bank of India 19 BASF India Ltd 20 Bata India Ltd 21 Bharat Electronics Ltd 22 Bharat Forge Ltd 23 Bharat Heavy Electricals Ltd 24 Bharat Petroleum Corporation Ltd 25 Birla 3M Ltd 26 Bombay Dyeing and Manufacturing Company Ltd 27 BPL Ltd 28 Britannia Industries Ltd 29 BSES Ltd 30 Cadbury India Ltd 31 Cadila Healthcare Ltd 32 Carrier Aircon Ltd. 33 Castrol India Ltd 34 Century Textiles Industries Ltd 35 Chambal Fertilisers Chemicals Ltd 36 Ciba Specialty Chemicals (India) Ltd 37 Cipla Ltd 38 CMC Ltd 39 Colgate Palmolive (India) Ltd 40 Container Corporation of India Ltd 41 Corporation Bank 42 Credit Rating Information Services of India Ltd 43 Cummins India Ltd 44 Dabur India Ltd 45 Deepak Fertilisers Petrochemicals Corporation Ltd 46 Digital GlobalSoft Ltd 47 Dr Reddys Laboratories Ltd 48 DSQ Software Ltd 49 E Merck (India) Ltd 50 EID Parry (India) Ltd 51 EIH Ltd 52 Electrolux Kelvinator Ltd 53 Engineers India Ltd 54 Escorts Ltd 55 Essar Steel Ltd 56 Essel Packaging Ltd. 57 Exide Industries Ltd 58 Finolex Cables Ltd 59 Gas Authority of India Ltd 60 German Remedies Ltd 61 Gillette India Ltd 62 GlaxoSmithKline Pharmaceuticals Ltd 63 Global Trust Bank Ltd 64 Godfrey Phillips India Ltd 65 Godrej Industries Ltd 66 Grasim Industries Ltd 67 Great Eastern Shipping Co Ltd 68 GTL Ltd 69 Gujarat Ambuja Cements Ltd 70 Gujarat Gas Company Ltd 71 Gujarat Industries Power Company Ltd 72 Gujarat Narmada Valley Fertilizers Company Ltd 73 Gujarat State Fertilizers Chemicals Ltd 74 HCL Infosystems Ltd 75 HCL Technologies Ltd 76 HDFC Bank Ltd 77 Henkel Spic India Ltd 78 Hero Honda Motors Ltd 79 Himachal Futuristic Communications Ltd 80 Himatsingka Seide Ltd 81 Hind Lever Chemicals Ltd 82 Hindalco Industries Ltd 83 Hindustan Inks Resins Ltd 84 Hindustan Lever Ltd 85 Hindustan Petroleum Corporation Ltd 86 Hindustan Zinc Ltd 87 Hoechst Marrion Russel Ltd. 88 Housing Development Finance Corporation Ltd 89 Hughes Software Systems Ltd 90 ICI India Ltd 91 ICICI Bank Ltd 92 ICICI Ltd 93 IFCI Ltd 94 India Cements Ltd 95 Indian Aluminium Company Ltd 96 Indian Hotels Company Ltd 97 Indian Oil Corporation Ltd 98 Indian Petrochemicals Corporation Ltd 99 Indian Rayon Industries Ltd 100 Indo Gulf Corporation Ltd 101 Indusind Bank Ltd 102 Industrial Development Bank of India 103 Infosys Technologies Ltd 104 Ingersoll-Rand (India) Ltd 105 ITC Bhadrachalam Paperboards Ltd 106 ITC Hotels Ltd 107 ITC Ltd 108 Jaiprakash Industries Ltd 109 Knoll Pharmaceuticals Ltd 110 Kochi Refineries Ltd 111 Kodak India Ltd 112 KSB Pumps Ltd 113 Lakshmi Machine Works Ltd 114 Larsen Toubro Ltd 115 LIC Housing Finance Ltd 116 Lupin Laboratories Ltd 117 Madras Cements Ltd 118 Mahanagar Telephone Nigam Ltd 119 Mahindra Mahindra Ltd 120 Mangalore Refinery Petrochemicals Ltd 121 Marico Industries Ltd 122 Mastek Ltd 123 Mirc Electronics Ltd 124 Monsanto India Ltd 125 Morepen Laboratories Ltd 126 Moser Baer India Ltd 127 Motor Industries Co Ltd 128 Mphasis BFL Ltd 129 MRF Ltd 130 Nagarjuna Fertilizers Chemicals Ltd 131 National Aluminium Company Ltd 132 Nestle India Ltd 133 Neyveli Lignite Corporation Ltd 134 Nicholas Piramal India Ltd 135 NIIT Ltd 136 Nirma Ltd 137 Novartis India Ltd 138 Oil Natural Gas Corporation Ltd 139 Orchid Chemicals Pharmaceuticals Ltd 140 Oriental Bank of Commerce 141 OTIS Elevator Company (India) Ltd 142 Parke-Davis (India) Ltd 143 Pentamedia Graphics Ltd 144 Pfizer Ltd 145 Pidilite Industries Ltd 146 Polaris Software Lab Ltd 147 Procter Gamble Hygiene and Health Care Ltd 148 PSI Data Systems Ltd 149 Punjab Tractors Ltd 150 Ranbaxy Laboratories Ltd 151 Rashtriya Chemicals Fertilizers Ltd 152 Raymond Ltd 153 Reckitt Benckiser (India) Ltd 154 Reliance Capital Ltd 155 Reliance Industries Ltd 156 Reliance Petroleum Ltd 157 Rhone-Poulenc (India) Ltd 158 Rolta India Ltd 159 Saregama India Ltd 160 Satyam Computer Services Ltd 161 Shipping Corporation of India Ltd 162 Shree Rama Multi-Tech Ltd 163 Siemens Ltd 164 Silverline Technologies Ltd 165 Smithkline Beecham Consumer Healthcare Ltd 166 Smithkline Beecham Pharmaceuticals (India) Ltd 167 SRF Ltd 168 SSI Ltd 169 State Bank of India 170 Steel Authority of India Ltd 171 Sterlite Industries (I) Ltd 172 Sterlite Optical Ltd. 173 Sun Pharmaceutical Industries Ltd 174 Sundram Fasteners Ltd 175 Tata Chemicals Ltd 176 Tata Elxsi Ltd 177 Tata Engineering Locomotive Company Ltd 178 Tata Honeywell Ltd 179 Tata Infotech Ltd 180 Tata Iron and Steel Company Ltd 181 Tata Power Company Ltd 182 Tata Tea Ltd 183 Television Eighteen India Ltd 184 Thermax Ltd 185 Thomas Cook (India) Ltd 186 Timken India Ltd 187 Titan Industries Ltd 188 Trigyn Technologies Ltd 189 TVS Suzuki Ltd 190 United Phosphorus Ltd 191 UTI Bank Ltd 192 Videocon International Ltd 193 Videsh Sanchar Nigam Ltd 194 Visualsoft Technologies Ltd 195 Wartsila India Ltd 196 Whirlpool of India Ltd 197 Wipro Ltd 198 Wockhardt Ltd 199 Wyeth Lederle Ltd 200 Zee Telefilms Ltd