CLEANING OF TAN DATABASE - CLOSING OF DUPLICATE TANS - REGARDING. - Income Tax - 27

CLEANING OF TAN DATABASE - CLOSING OF DUPLICATE TANS - REGARDING. TDS INSTRUCTION NO. 27 [F.NO.SW/TDS/2/2//06-DIT(S)], DATED 27-06-2006 Please refer to this Directorate's letter No. SW/TDS/2/1/2006-DIT(S)/3531-93 dated 08.06.2006 for cleaning of TAN database. To clean the TAN database, all the TANs which have been detected as duplicate by way of replies received from deductors can be closed through TAN module of e-TDS application. 2. The following additional features and enhancements have been made in the e-TDS software to close the duplicate TANs: Duplicate TANs allotted to deductor can be closed by AO through the menu option : TDS à Deductor à Update Deductor Information While closing the duplicate TANs, AO has to mention the retained TAN. TAN will be allowed to be closed if - a) there is no return pending for processing under the duplicate TAN ; and b) no Annual Information Return has been filed under the duplicate TAN. Once the TAN is closed due to its being marked as duplicate, then the same TAN can not be activated in future. Duplicate TAN can also be surrendered by deductor to M/s NSDL through change request form. To accept the request for surrendering the TANs in ITD database, the software has been modified. TDS_ADMIN at computer centre will upload the correction file as it is being done presently. While updating the TAN details, each record has to be verified and checked both for closing the surrendered TANs and to update the TAN details. If there is complete change in TAN's name and address then the request to update the existing database should be rejected and if the information of surrendered TAN is entirely different from existing TAN details then also the request should be rejected. Rejected information will flow back to M/s NSDL for further action. Reports of the TANs which are closed due to its being marked as duplicate can be generated through the menu option : TDS à Reports à Status of Duplicate TANs AO should send a letter to the deductor intimating the active (retained) TAN and the duplicate TANs which have been closed. Intimation letter can be generated through the menu option : TDS à Reports à Duplicate TAN Intimation Report Problems were reported from computer centres for initiating bulk processing. The system has been fine tuned to enhance the performance. Maintain ledger option has been enhanced. Form No. and financial year can now be changed at the same time.The procedure to install these enhanced modifications is as per annexure. The concerned officials may kindly be directed to execute the instructions as mentioned in the annexure during non-peak hours and no uploading of e-TDS returns should be in process during execution of patch. In case of any problem in the installation of the modified application software, Smt. Rita Tulsaney, DD(Systems) or Shri Jayant Barua, DPA Gr.'B' of this Directorate may be contacted at telephone No.011-23555696. For implementing the patch, the concerned technical officials may kindly be directed to follow the under mentioned procedures. 1) Download the following files by logging into the server 128.91.16.240 as oth/oth user. The files may be downloaded from the directory /home2/tds/tds/inst27/ in binary mode and copy them on the file server. DSUSPNSE.fmx HMDDRDTL.fmx HMTDSLED.fmx HMUPLCRN.fmx HPDUPITM.fmx HPDUPTAN.fmx HRDUPITM.rep HRDUPTAN.rep Hrltpmnt.rep ItdEtds.mmx TDS01R24.fmx tds_inst_27.doc Delete the entry of TDS and APPMGR from the product profile and grant DBA to TDS before running the patch. Run the file TDS01R24.FMX with the userid "system" to implement the patch in the e-TDS software. During execution of the patch, uploading of flat files and bulk processing should not be in progress.