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TMI BlogLaunch of the Indian Customs EDI System (ICES 1.5) ExportsX X X X Extracts X X X X X X X X Extracts X X X X ..... IA Shipping Bills 8. 100% EOU Shipping Bills 9. Jobbing Shipping Bills 10. Other Exim Scheme Shippi 11. BillsNFE1 Shipping Bills 3. The procedure to be followed in respect of filing of Shipping Bills under the Indian Customs EDI System 1.5 at Air Cargo Complex , Visakhapatnam shall be as follows: - Under the EDI System, the Shipping Bills shall be filed electronically and processed online in an automated environment. Certain declarations and certificates etc. that are required to be provided in hard copy should be attached with export documents when the goods are presented for export. The following pre-requisites are to be complied with before filing shipping bills: 3.1 IE-Code of the exporters- Import Export (IE) Codes are being issued to the exporters by DGFT, details of which are transmitted online to ICES on a daily basis. ICES automatically register the IE Codes after confirming their validity, to enable the exporters to file the shipping bills electronically. Before filing the Shipping Bills the exporters are advised to check from DGFT as to whether their IE Code has already been transmitted to ICES. If their IE Code has not been transmitted to ICES by DGFT ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ICES/Home.aspx after registration. 3.5. Registration of Bank Account with Authorized Dealer of Foreign Exchange: Except for NFEI shipping bills, the account number of the exporter opened with Authorised Dealer of foreign exchange is required to be available in the ICES 1.5. The Directory of Authorised Dealers Codes is maintained in the ICES 1.5 on the basis of details made available by the RBI. The exporters may note that it would not be possible for the local customs officials to add the details of the AD code unless the information is available from RBI. In case the details are not available the matter may be brought to the notice of the ICEGATE team. 3.6. Registration of bank account for credit of Drawback amount:- For exports under claim of drawback the exporter is required to open bank account with any Core Banking System branch of any bank in the country. Before filing of shipping bill under ICES 1.5, the exporter should approach the designated customs officer to register the details of such bank account in the ICES 1.5. Annexure E 3.7. Exchange Rates of un-notified currencies: The ICES 1.5 maintains exchange rates in respect of currencies the rates of which are noti ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... HAs would be required to submit at the Service Centre with the following documents: i) A declaration of all particulars in the SB in the format placed at Annexure - A ii) Copy of Invoice iii) SDF declaration at Annexure B iv) DEECDFRC/DEPB declarations etc. as applicable Annexure D 4.2 The formats should be duly complete in all respects and should be signed by the exporter or his authorized representative/CHA. Forms, which are incomplete or unsigned, will not be accepted for data entry. Exporters/CHA should ensure that the data provided by them and entered by service center is correct in all respect so that process of clearance of export is smooth. 4.3 Data entry of Shipping Bills would be done at the Service Centers on payment of charges. Various charges for printing and data entry excluding Service Tax are as under Data Entry Charges for Shipping Bills having up to five items ₹ 60/- Data Entry Charges for additional block of five items ₹ 10/- Amendment fees (for a block of five items) ₹ 10/- Data entry for EGM ₹ 60/- Query Printing after three queries ₹ 05/- Entry of Licence ₹ 60/- S/B Final Print (Fo ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ost and register themselves with the ICEGATE. Trade may also refer to this Custom House Public Notice No 02/2004 dated 02.01.2004 for relevant particulars regarding registration and filing of documents through ICEGATE. The detailed procedure for registration and guidelines for e-filing are available at www.icegate.gov.in. 4.9 The validity of the shipping bill in EDI System is fifteen days only. Therefore, if the export goods are not registered within 15 days from the date of shipping bill, the shipping bill shall lapse and has to be filed again in the system. 5. PROCEDURE FOR GR-1 5.1 As per the procedure in EDI, there would be no GR-I. Exporters /CHAs would be required to file two copies of a declaration in the form SDF (Annexure B). It would be filed at the stage of "goods arrival". One copy of the declaration would be attached to the original copy of the S/B generated by the system and retained by the Customs. The second copy would be attached to the exchange control copy and shall be presented by the exporter to the authorised dealer through whom export realization would be negotiated for collection of foreign currency. Only in the case of Shipping Bills proces ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... lared value or for checking classification under the Drawback Schedule / DEEC / DEPB / DFRC / EOU etc,. He may also give special instructions for examination of goods. 7.4 If the S/B falls in the categories indicted in Paras 7.1 and 7.2 above, the exporter should check with the query counter at the Service Centre whether the S/B has been cleared by Assistant Commissioner/ Deputy Commissioner, before the goods. are brought for examination. In case AC/DC raises any query, it should be replied through the Service Centre or through ICEGATE, for those exporters/CHAs who are registered with ICEGATE. After all the queries have been satisfactorily replied to, ACDC will pass the SIB. 8. CUSTOMS ExarvflNAT10N OF EXPORT CARGO 8.1 On receipt of the goods in the Export Shed/Examination area in the Port, the exporter will contact the Examining Officer/Inspector and present the checklist with the endorsement of Custodian of arival of containers on the declaration, along with all original documents such as Invoice, Packing List, ARE-I (AR-4) etc. He will also present additional particulars in the form at Annexure C 8.2 The Officer will verify the quantity of the goods actually received ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... LLS 9.1 As soon as the Shed Appraiser/ Superintendent gives "Let Export" order, the system would print 4 copies of the Shipping Bills in case of Free and scheme Shipping Bills. In case of DEPB there are 5 copies of Shipping Bills. If the Shipping Bill (DEPB) is assessed provisionally, then E.P copy will be generated only after AC / DC finalises the assessment. All copies of the Shipping Bill would be duly signed by the Appraiser / Shed Superintendent. The examination report would be signed by the Appraiser / Shed Superintendent, Examination Officer as well as exporter / representative of the CHA (Name and ID Card number of the representative of the CHA should be clearly mentioned below his signature). 9.2 Any other certificates required for permitting export will be retained by Customs along with the Shipping Bills. 10. PAYMENT OF MERCHANT OVERTIME (MOT) 10.1 The present manual system for payment of Merchant Overtime (MOT) charges will continue. 10.2 MOT charges will be required to be paid by exporter when the goods are examined by Customs for allowing "Let Export" beyond the normal office hours. No charges would be required to be paid on normal wo ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ds have not yet been allowed "Let Export", Assistant Commissioner/Deputy Commissioner may allow the amendment. 2. Where the "Let Export" order has been given, the Additional/Joint Commissioner (Exports) would allow the amendments. 13.2 In both the cases, after the permission for amendments has been granted, the Assistant Commissioner (Exports) will approve the amendments on the system. Where the print out of the SIB has already been generated, the exporter will surrender all copies of the Shipping Bill to the Appraiser for cancellation before amendment is approved in the system. 14. SHORT SHIPMENTS, SHUT OUT, CANCELLATION AND BACK TO TOWN PERMISSIONS 14.1 AC/DC (Export) will give permission for issue of short shipment certificate, shut out or cancellation of SIB, on the basis of an application made by the exporter. The S/B particulars would need to be cancelled / modified in the system before granting such permission. ACDC would check the status of the goods, before granting permission. 15. ANTENDNIENT OF FREIGHT AMOUNT 15.1 If the freight/insurance amount undergoes a change before "Let Export" is given, corresponding changes would also ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... along with the details of the Authorised Dealer bank through which the export proceeds are to be realised. 19.4 As indicated earlier Export declarations involving a drawback amount of more than Rupees One lakh will be processed on the system by the AC/DC before the goods can be brought for examination and for allowing "Let Export". 19.5 The drawback claims are sanctioned subject to the provisions of the Customs Act 1962, the Customs and Central Excise Duties Drawback Rules 1995 and conditions prescribed under different sub-headings of the All Industry rates as per notified by the Ministry of Finance from time to time. 19.6 After actual export of the goods, the drawback claims will be processed in the EDI system by the officers of Drawback Branch on first come first served basis. There is no need for filing separate drawback claim. The claims will be processed based on the IGM. The status of the Shipping Bill and sanction of drawback claim can be ascertained from the "Enquiry Counter" set up at the Service Centre or remote system though ICEGATE. If any query has been raised or deficiency noticed, the same will be shown on the terminal and a printout of t ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... henever there is a change in the exporter's bank account number the same procedure is required to be followed by the exporter for fresh registration of new bank account number. 19.9 Supplementary Drawback Claims: If the drawback amount initially paid is less then entitlement the exporter can file application for supplementary claim for additional amount. For such claims after approval/sanction of supplementary claim on file by the ACDC Drawback, the Appraiser / Supdt. (DBK) shall process claim online and submit it for approval of ACDC (DBK). After sanction of drawback against supplementary claim, Drawback Scroll shall be generated by system and amount t:ransferred to the bank in the same manner as in normal scroll. 20. EXPORT OF GOODS UNDER DEPB 20.1 A procedure for online transmission of shipping bills to DGFT and online receipt of DEPB licenses is in place in this port. As per this procedure, the DEPB licenses issued by DGFT are being received online and are being subjected to prescribed online validation checks. After these checks, the licenses are available for use of importers. The details of such DEPB licenses are available on the home page of website www.icegate. ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... y For record of Exporters 3. E.P. copy For office of DGFT 4. Exchange Control Copy For Banking purpose 5. DEPB copy For use in the Port for (only in case of DEPB Shipments) registration of license 20.6 There is a provision for changing the Group Code No./Item No./Value for DEPB credit purposes and such changes will be reflected in the print out of the Shipping Bill. Such changes may be done by Appraiser/Supt (DEPB Cell), A.C.D.C. (Export) as well as by Appraiser/Supt (Exam). The credit will be allowed by the DGFT at the rate / value (for credit purposes only) as approved by Customs. 20.7 In case, for credit purposes, the Exporter accepts the lower value as determined by Customs, such lower value will be entered by Appraiser (DEPB Cell), A.C.D.C. (Exports) or by Appraiser (Examination) for each item(s). Printout of Shipping Bills at item level will indicate for FOB value as well value for DEPB credit purposes. Exporters are required to apply for the DEPB Licence at the FOB value accepted by Customs and not the value declared by them. Since DEPB is issued on the basis of exchange rate applicable on the date of Let Export, Exporters are advised to apply for DEP.B L ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ed as Annexure'C1 'to this Public Notice duly signed and stamped by the Examining Officer and Supervising Officer at the factory. The export invoice shall also be signed and stamped by both the officers at the factory. Thereafter the goods shall be brought to the concerned Customs Warehouse for the purpose of clearance and subsequent "Let Export". The Exporters / CHA shall present the goods for registration along with Examination Report in Annexure 'C1', ARE-1, Export Invoice duly signed by the Examining Officer and Supervising Officer at the factory, check list, declaration in form Annexure 'A', Annexure 'CI' and other documents such as document of transportation, ARE-I, etc. to the Examiner in the concerned shed. After registration of goods, the Shipping Bill will be marked to an Examiner for verification of documents and seal. If seal is found intact the Shipping Bill will be recommended for LEO, which will be given by the Shed Appraiser. However, if seal is not found intact, the goods will be marked for examination and LEO will be given if the goods are found in order. 22. EXPORT OF GOODS UNDER THE EPCG/DES SCHEME 22.1 The procedure fo ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... onds / LUTs and monitoring such bonds / LUTs. Importers are required to quote the license number on the respective Import documents in case they intend to use the licenses. 22.3. For monitoring of export obligation under licenses issued by DGFT under above mentioned schemes, Customs would transmit online all such Bills of Entry and Shipping Bills to DGFT wherever imports / exports have been affected under licenses received online from DGFT under DES / EPCG schemes. DGFT would transmit online an Export Obligation Discharge Certificate (EODC) in prescribed format containing details of Shipping Bills to Customs which would also be made available at this port. Based on this EODC, the designated officer at this port would release the bonds / LUTs and the BG, if any, after causing necessary verifications. 22.4. For any amendment in licenses issued under above schemes by DGFT, importer would obtain a log print of usage of license in prescribed format. DGFT would process amendment(s) of license based on log print of usage of license issued by Customs and transmit online the necessary amendment(s) of license to Customs. No imports under such license would be allowed after issuance of ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... a. While giving details relating to EPCG/DES operations in the form at Annexure-D, the exporters/CHAs should indicate the S.No. of the goods being exported in the Column titled "ITEM S.NO. EPCG/DES PART E" OF Annex. D. b. If inputs mentioned in EPCGDES only have been used in the manufacture of the goods under export, in Column titled "ITEM SR.NO. Advance Authorisation of Annex. D, the exporters/CHAs are required to give S.No. of inputs in Part-C of the DES Book and Exporters need not fill up column titled "DESCRIPTION OF RAW MATERIALS". c. If some inputs which are not in Part-C of the EPCG/ DES have been used in the manufacture of the goods under export and the exporter wants to declare such inputs, he shall give the description of such inputs in column titled "DESCRIPTION OF RAW MATERIALS", d. In the column "IND/IMP", the exporters are required to write "N", if the inputs used are indigenous and "M", if the inputs used are imported, e. In column titled "Cess Schedule Sl. No." the relevant Serial No. of the Schedule relating to Cess should be mentioned. 22.11 EXPORT OF GOODS UNDER DFIA SCHEME ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... egative statement has not been furnished by the exporter within the prescribed date. The Assistant Commissioner / Deputy Commissioner (Export) may peruse such lists either for the entire Customs port or for an individual exporter by entering the IE code of the exporter and accordingly initiate action to recover drawback. (g) The BRC entry module gives three options for entering the details of foreign exchange realization. (i) If the exporter furnishes the BRCs as a proof of foreign exchange realization, the officer will choose option (1) and enter the specific Shipping Bill numbers and dates. Such Shipping Bills will be deleted by the system from the list of shipping bills pending for realization of export proceeds. (ii) If the exporter produces a "negative statement" for a specified six monthly period from the AD/chartered accountant that no foreign exchange is pending realization for the exporter in the given period, the officer will choose option (2). The system will automatically display the S/Bs pertaining to the given period on screen and once the officer approves, all such shipping bills shall be deleted from the pendency list. (iii) If the negative sta ..... X X X X Extracts X X X X X X X X Extracts X X X X
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