Changes in Daily Collection Registers and Refund Registers. - Income Tax - 1280/CBDT

INSTRUCTION NO. 1280/CBDT Dated : September 26, 1979 Reference is invited to Board's instruction *No.1203 (F.No.380/15/76-IT(B), dated 14.9.78 communicating the revised major, minor and sub-heads of accounts and requiring, vide para 3 thereof, to make suitable changes in the Daily Collection Registers ands Refund Registers pending formal amendments in their proformae. 2. Keeping in view the requirements of the revised heads of accounts and certain other recent developments, the following new formats of registers of Daily Collections and Daily Refunds have been designed:- (i) Register of Daily Collections-Income-tax other than TDS(Company); (Annexure I). (ii) Register of Daily Collections-Income-tax other than TDS(Non-Company); (Annexure II). (iii) Register of Daily Collections-Income-tax TDS(Salary and other than salary) (Company and Non-Company); (Annexure III). (iv) Register of Daily Collections-Expenditure-tax and Interest tax; (Annexure IV). (v) Register of Daily Refunds (Company); (Annexure -V) and (vi) Register of Daily Refunds (Non-company); (Annexure-VI) The formats or registers of Daily Collections for Wealth-tax, Gift-tax and Estate Duty remain unchanged. 3. The scheme for the maintenance of Daily Collection/Refund Registers for different types of payments/refunds is explained below: (i) Collections of Income-tax from regular assessments, advance tax and self-assessment tax(Annexure I and II). Two separate DCRs have been designed for companies and non-companies assessees vide Annexure I II. These will be used for recording payments by way of regular tax, advance-tax or self-assessment. One register appropriately designed under 3 sections may be used to record all such payments. Different registers on the same format for these types of payments may also be used, if necessary. For payment of self-assessment tax , however, the portion relating to 'arrear collections' will not be relevant and as such, will remain blank. (ii) Collections of Income-tax from tax deducted at source (TDS) (Annex III). A single Daily Collection Register has been prescribed for recording collections by way of TDS from salaries and payments other than salaries vide Annex III Separate columns have been provided for recording collections under each type of TDS, namely, from (i) salaries, (ii) interest on securities, (iii) dividends, (iv)interest other than interest on securities, (v) winnings from horse-races, (vi) winnings from lotteries or cross-word puzzles, (vii) payments to contractors or sub-contractors (viii) insurance commission and (ix) other payments. The same format will be used for companies and non-companies. The classification of TDS collections, however, depends on the status of the recipient and not on the status of the person making the payment and deducting tax from such payment. Separate sections of the same register may, therefore, be utilised for recording TDS payments made by an assessee to (a) companies and (b) non-companies. The proforma of the DCR for recording TDS, from salaries introduced by DOMS in certain Commissioners' Charges to facilitate processing by computer will stand discontinued after 31.3.1980 and the DCR for TDS in Annex III will be brought into use uniformly all over India w.e.f.1.4.1980. (iii) Collections of surtax (Annex I) A column for Sur-tax has been added in the format of DCR for companies at Annex I. This would eliminate the need for a separate Daily Collection Register for Sur-tax. (iv) Collections of Expenditure tax and interest tax (Annex IV) Although a separate format at Annex IV has been prescribed, no separate register of Daily Collections of Expenditure tax and interest tax will be printed, if and when there is any item of collection of Expenditure tax it may be made in a separate part of the DCR of Wealth tax by changing the columns suitably in the light of the proforma at Annexure IV. For recording the collection of Interest tax, the entries may be made in the DCR for company assessees (Annex I) by suitably amending the columns in the manner required vide Annex IV. (v) Recording of Refunds Separate registers of Daily Refunds have been designed for companies and non-company assessees (Annexures V and VI). The formats follow, broadly, the pattern of the Register of Daily Collections. However, columns relating to refund of Expenditure-tax and Interest-tax have been added in the Register of Daily Refunds for Income-tax so as to avoid multiplicity of registers. 4. General The above registers are intended to serve the dual purpose of a source record for furnishing various accounting and other statistical statement and as a control record for collections or refunds. Great care should, therefore, be taken to ensure that these registers are maintained correctly and up-to-date. The registers are liable to be inspected by audit. 5. The revised formats will be brought into use w.e.f. 1.4.1980. Steps are being taken by DI(RS P) New Delhi to have the forms centrally printed and distributed to various charges. However, if the forms are not received by 15th February, 1980, Commissioners should, get in touch with DI(RS P) New Delhi so that if it becomes unavoidable, local printing may be undertaken. 6. Instructions regarding maintenance of the registers in the revised forms are enclosed. If any difficulties or doubts arise in this regard, they may be referred to the Board immediately for necessary clarification.