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TMI BlogProcedure regarding Special Warehouses and Duty Free Shops functioning under the jurisdiction of Commissioner of Customs, Cochin, KeralaX X X X Extracts X X X X X X X X Extracts X X X X ..... Special Warehouse Licensing Regulations, 2016 ( Notification No. 72/2016 - Customs (N.T.) dated 14 th May, 2016 ). Warehoused Goods (Removal) Regulations,2016 ( Notification No.67/2016- Customs (N.T.) dated 14 th May, 2016 ) Circular no. 20 / 2016 - Customs dated 2 0th May 2016 Circular no. 21 / 2016 - Customs dated 31 st May2016 Circular no. 23 / 2016 - Customs dated 1 st June 2016 Circular no. 31/2016 - Customs dated 6 th July2016. Circular no. 32 / 2016 - Customs dated 13 th July 2016 Circular No. 50/2017-Customs dated 18/ 12/2017 and any further circulars /instructions issued in this regard. I. Class of goods which shall be deposited in the Special warehouse is prescribed vide Notification No. 66/2016-Cus (N.T.) dated 14.05.2016 . II. The Special Warehouse (Custody Handling of Goods) Regulations, 2016 prescribes the regulations to be adhered to at the time of custody and handling of the goods which shall be deposited in a Special warehouse. It also categorically prescribes the maintenance of a computerized system for accounting of receipt, storage, operations and removal of goods. III. Accordingly, based on the above no ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ial Warehouse (as mentioned in the ground plan) licenced under Section 58A as long as the goods are removed to the duty free shop under physical escort of the Bond officer 5) Goods imported by DFS operators can be stored only in a special Bonded warehouse licensed under Section 58A. As and when required, the goods shall be removed from one special Bonded Warehouse to the Special Warehouse licenced under Section 58A of licensee. Such removal will be done following the procedure laid down in the Warehoused Goods (Removal) Regulations 2016. It will be a transfer under Section 67. The storage of goods in the special warehouse shall be limited to the area specified in the licence issued under Section 58A. It is also clarified here that the goods stored in the public warehouse cannot be removed directly to the duty free shop without re-warehousing the same in the special warehouse. 6) The warehouse keeper appointed by the licensee shall obtain a digital signature from authorities licensed by the Controller of Certifying Authorities for filing electronic documents required under the Act, rules or regulations made there under. The warehouse keeper so appointed must have experienc ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ontinue with any additional data fields, as per their commercial requirements. It would be necessary for the data to be maintained as per systems of stock keeping unit (SKUI). (b) The licensee is required to enter data accurately and immediately upon the goods being deposited in or removed from the warehouse to the DFS and also on receipt of goods in the DFS from the warehouse or sale of goods from the DFS. Such digital records should be kept updated, accurate, complete and shall be available at the warehouse at all times so as to be accessible to the Bond Officer or any other authorised officer, for verification. (c) The licencee shall keep a record of each activity, operation or action taken in relation to the warehoused goods. (d) The licencee shall keep copies of the bills of entry, transport documents, forms for transfer of goods from the warehouse, shipping bills or bills of export or any other documents evidencing the receipt or removal of goods into or from the warehouse and copies of the bonds executed under Section 59. (e) The software for maintenance of electronic records must incorporate the feature of audit trail which means a secure, computer generate ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... (a) above, containing transactions undertaken 'during the month, shall be filed by the licensee in Form A appended to this Standing Order. The Return may be filed as a paper copy or in digital form, as preferred by the licensee (digital form means, such as, in a Pen drive or CD). The Return need not include details of sales to individual international passengers. These can Le verified by the Bond Officer or any authorized officer, from the digital records maintained by the licensee. (d) The monthly return to be filed by the licensee as per para 13(b) above shall be files, in Form B appended to this Standing Order. The Return shall be filed with the Bond officer as a paper copy. (e) The Duty Free Shop Operator shall also maintain digital records of sales to international passengers as per Form C. The digital file containing these details shall be integrated with the records maintained for the warehoused goods every 24 hours and should be available for inspection as a part of the data maintained as per Form A. The software used by the licence shall be such that the details relating to the sale shall get auto populated in Form C on performance of a sale. The Form C generated ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ouse to the point of sale (DFS) in the customs area, whereupon, their subsequent sales to passengers arriving into or going abroad from India shall be under the general supervision of the customs officers on duty at the passenger terminals. It is clearly instructed here as per the interpretation of the wording of the CBEC Circular 20 8s 32/2016, there is no requirement of the Customs Officers physical. presence at the time of sale and also the signature on the individual sale vouchers is not required and cannot be insisted upon either by the Customs Officers or by the Licensee. e. The Duty Free Shop shall record their sales to passengers by a computer generated invoice, which shall contain the invoice number, time of generation of the invoice, the name of the passenger, flight number, passport number, nationality, product name, quantity sold, price of the product, mode of payment and type of currency paid. This data shall be stored digitally, in Form C. f. On expiry of Warehousing period of the goods lying in the duty free shop the procedure for extension of the warehousing period should be followed as per section 61(1) of the customs Act 1962. g. The records of the wareho ..... 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