Check-list for submission of application in regard to Import Export Code Number (IEC Number) (Updated on 3.8.2012) - DGFT - 02/AM13

OFFICE OF THE ADDL. DIRECTOR GENERAL OF FOREIGN TRADE NISHTHA BHAVAN, NEW MARINE LINES, CHURCHGATE, MUMBAI-20. TRADE NOTICE NO. 02/AM13 DATED: 03.07.2012 In order to bring transparency and uniformity in the office working, a Check-list for submission of application in regard to Import Export Code Number (IEC Number) has been formulated. This check-list is as per Chapter 2 of the Foreign Trade Policy 2009-14 ( Paras 2.12 ), Chapter 2 of the Hand Book of Procedures 2009-14 (Vol. I) ( Paras 2.8, 2.9 , 2.9.1 , 2.9.2 etc.), and ANF-2A as given in Appendices to the Handbook of Procedures (Volume I) . The Check-list has two sections as follows: 1. Documents Section: Section giving the list of documents which are required to be submitted by the applicant, 2. Additional Documents Section: which are required to be submitted by some of the applicants as is relevant. CHECK LIST FOR MANUAL APPLICATION OF IMPORTER EXPORTER CODE NUMBER (IEC NUMBER) ( Para 2.12 of FTP Para 2.8 , 2.9 , 2.9.1 , 2.9.2 of HBP) Whether following documents have been submitted Documents: Total number of pages in the relevant document 1 Covering letter in applicant s letter head stating the documents enclosed therein duly signed by authorized signatory. 2 Aayat Niryaat Form 2A (ANF 2A) duly signed by authorized signatory with each individual page of application to be signed by authorized signatory. 3 Demand Draft of ₹ 250/- in favour of - Additional Director General of Foreign Trade, Mumbai. 4 Original and a self certified copy of Bank Certificate as in part B of ANF 2A along with photograph of applicant duly certified by banker. 5 Self certified copy of PAN Card. 6 Two copies of passport size photograph of the applicant. 7 One self addressed envelope with stamp of ₹ 30/-. 8 One envelope with Bank address with stamp of ₹ 30/-. 9 Declaration/Undertaking as in part D of ANF 2A (application form). Additional Documents: 1 In case of non resident interest in the firm/company with repatriation benefits, self certified copy of RBI approval letter indicating RBI approval number and date. 2 In case of change in the Directors indicated in the Articles of Association, self certified copy of form 32 and challan filed under the application for modification with Registrar of the Company (ROC). 3 Self certified copy of Board Resolution (in case of Limited Companies) and Resolution/Order (in case of other firms/companies) designating the authorized signatory on its behalf. The check-list would facilitate exporters to carryout due diligence before submitting her/his application so that the application which are complete in all respects are available for processing in the Department within the specified timelines. The check-list would also ensure that the processing of the case is not delayed for want of certain documents/additional documents/information on which the office may have to issue deficiency letters. The applicants are requested to kindly adhere to the check-list in full while submitting their applications for IEC Number in order to enable the office to process their applications expeditiously. The Addl. DGFT office, Mumbai has strengthened Counter Assistance and provided a facility to the exporters which can be utilised free of cost by the exporters. The exporters can go to the Counter Assistants and get their application(s) checked for their completeness in terms of submission of documents. If an application is okayed by the Counter Assistants, the sections will not issue deficiency for non-submission of any documents regarding the said authorisation/scrip/benefit. For any queries/clarifications regarding the case, the exporters are requested to come directly to the office and not through their agents/consultants. The above said check list is also attached in PDF format as a downloadable documents which may be submitted along with the covering letter of the application. [ Download PDF ] (Dr. Kavita Gupta) Additional Director General of Foreign Trade All above documents may be kept secured in a file cover. An Authorised signatory would include Proprietor/ Partner/Karta/Trustee/Director/Power of Attorney holder by way of Board Resolution in case of Public Limited Company/ person authorized by Govt. order in case of PSU. The above documents may be sent by post or hand delivered at the Office of Addl. Director General of Foreign Trade, Nishtha Bhavan, New Marine Lines, Churchgate, Mumbai-400 020. Kindly tick mark the relevant options given in point 5 of part D in ANF 2A .