Implementation of Indian Customs EDI System 1.5 (ICES 1.5) at New Custom House, Mumbai - regarding - Customs - 55/2010

GOVERNMENT OF INDIA MINISTRY OF FINANCE DEPARTMENT OF REVENUE OFFICE OF THE COMMISSIONER OF CUSTOMS (IMPORTS) NEW CUSTOM HOUSE, BALLARD ESTATE, MUMBAI 400001 F. No. S/1-64/2008 EDI Part-I Date: 26/08/2010 PUBLIC NOTICE NO. 55/2010 Subject : Implementation of Indian Customs EDI System 1.5 (ICES 1.5) at New Custom House, Mumbai - regarding Attention of the Importers, Exporters, CHAs, trade and all other agencies concerned is invited to the following Public Notices issued by the Commissioner of Customs (Imports), Mumbai, regarding computerised processing of Export/ Import documents under Indian Customs EDI system, and subsequent public notices issued from time to time, including: (i) Public Notice No. 85/1999 Dated 29.07.1999, Subject:- Procedure for computerised processing of Bills of Entry under the Indian Customs EDI Systems(Imports) at New Custom House, Mumbai. (ii) Public Notice No. 42/1999 Dated 22.03.1999, Subject:- Procedure for computerized processing of Shipping Bills under the Indian Customs EDI Systems (Exports) at New Custom House, Mumbai. (iii) Public Notice No. 17/2005 Dated 11.04.2005, Subject:- Filing of documents through ICEGATE. (iv) Facility Notice No. 07/2007 Dated 05.11.2007, Subject:- Procedure for e-payment of Customs Duties at the Mumbai Port. 2. Currently, ICES operations at New Custom House, Mumbai, are being implemented on a standalone system on which LAN based connectivity has been provided to concerned Customs officers, Service Centres. The system is being managed by officials from the National Informatics Centre. Also, the Bank of India, Ballard Estate Branch, Bank of Baroda, Fort Branch, Mumbai, are connected to ICES through Message Exchange Server. 3. As part of the implementation of CBEC s IT Consolidation Project, the EDI operations at New Custom House, Mumbai, would be shifted to ICES 1.5, an enhanced/ modified version of the application software currently operational at several places. This software, developed by NIC, would be implemented at CBEC s National Data Centre at New Delhi. The System Integrator for the project is M/s TCS. The application would cater to the needs of Customs officials at New Custom House, Mumbai, as also the Service Centre operators, who would be working on CBEC s new Local Area Network infrastructure implemented by M/s HP Sales India Private Ltd. Connectivity to the Central servers at the National Data Centre has been provided through CBEC s MPLS network, as part of the Wide Area Networking project implemented by a consortium led by M/s. BSNL Ltd. All the directories would be updated Centrally Service Centre 4. The Service Centres at New Custom House, Mumbai, would continue to be managed by M/s CMC, under arrangement with CBEC and there would be no change in the existing charges. However, the Service Centre is connected to the National Data Centre through ICEGATE. CHAs/Importers/Exporters 5. The CHAs/Importers/Exporters may file their documents either through Service Centre or through ICEGATE from their premises. The acknowledgment for filing BsE/SBs would reach the registered e-mail address of CHAs/Importers/Exporters. The details of message exchange formats for filing BsE/SBs are available at ICEGATE website http://www.icegate.gov.in at http://www.icegate.gov.in/ICES1.5.htm. The CHAs/Importer/Exporters may use their own software for filing BsE/SBs in ICEGATE in prescribed message exchange formats. The free download version of RES Package is also available on ICES website at http://ices.nic.in/ICES/Home.aspx after registration. Shipping Line/Steamer Agents/Consol Agents 6. The Shipping Lines/Steamer Agents/Consol Agents should file IGM/EGM/Consol IGMs only through ICEGATE. The acknowledgement for filing IGM/EGM/Consol IGMs would reach the registered e-mail address of the Shipping Lines/Steamer Agents/Consol Agents. The message exchange formats for filing IGM/EGM/Console IGMs are given on ICEGATE Website http://www.icegate.gov.in at http://www.icegate.gov.in/ICES1.5.htm. The Shipping Lines/Steamer Agents/Consol Agents may prepare/use their own software for filing IGM/EGM/Consol IGMs in prescribed message exchange formats. The facility for filing of IGM/EGM/Consol IGMs through floppy at Service Centre is not available in ICES V1.5. Banks 7. The Bank of India, Ballard Estate Branch, Mumbai Bank of Baroda, Fort Branch, Mumbai, would be connected to their Central Servers through Internet and the banks system would interact with CBEC s Central server through EDI messages Port 8. The EDI Message Exchange that was going on in ICES V1.0 would continue in ICES V1.5, with some modifications, also. The custodian (MbPT) may confirm about the message exchange formats with the ICEGATE Team/Officers of the Directorate General of Systems Data Management, New Delhi. The Changes 9. The implementation of the new application would entail certain changes in the existing Customs systems and procedures at New Custom House, Mumbai these are being listed below for ease of reference: a) The enquiry (document status) facility to users of Service Centre would include document submission status (fresh and amendment) and query status. ICEGATE Document Tracking System (DTS) would also continue to be available. b) It may be noted that print out of processed Bills of Entry and Duty payment Challans would continue to be obtained by users from Service Centre for the Bills of Entry filed through Service Centre. In case the Bs/E are filed through ICEGATE, then Bills of Entry and Duty payment Challans would continue to be obtained by users from their Premises. c) The printout of Out of Charge copy of Bills of Entry and Let Export Order and EP copies of Shipping Bills would now be printed from the SSO-ID of the customs officer(s) designated for the purpose. However, the work of taking out the print from the Printer other services would continue to be provided by the Service Centre Operator located at the site. In case, the documents are filed through ICEGATE, then specified amount is required to be paid to the Service Centre Operator towards the stationery and services. d) It may be noted that since the document numbers are to be assigned by the Central Server at a national level, once other ICES 1.5 sites are operational, all document numbers e.g. for Bills of Entry, Shipping Bills, IGMs, EGMs, Challans, would not be in a continuous series for each location. e) The duty payment Challans would now be provided to the designated Banks through electronic messaging and the bank in turn would electronically confirm payment details to ICES 1.5 system. f) Bank of India and Bank of Baroda are advised that the Desk Manager handling Challans pertaining to the above locations should ensure that the Challans accepted on specified date by the Cash Officer are either accepted or rejected. There should not be any document pending in the Cash Manager s queue at end of day on specified date, since data from this queue will not be migrated as part of the migration of ICES operations to data centre. g) The Shipping line /Consol Agents should note that all IGM/EGM/Consol IGMs which have been filed through Service Centre should be submitted in the system failing which these details will have to be re-entered after migration to data centre through ICEGATE. h) For Service Centre operations it may be noted that all documents entered in the Service Centre and pending for submission must be submitted prior to specified date failing which these would have to be re-entered after migration of ICES operations to Data Centre. For instance, if for a shipping bill, a job has been entered and not submitted prior to specified date, it would have to be entered after migration of operations to data centre. i) As in the case of Import documents, CHAs filing Export documents would be required to use their PAN based registration numbers, provided by the Policy Section of General Commissionerate, New Custom House, Mumbai. As per the Public Notice No. 13/2010 Dtd. 22.04.2010 issued by the Commissioner of Customs (General), NCH, Mumbai, all the CHAs were requested to verify the details in the existing CHA Directory to enable creation of an updated CHA Directory at the Data Centre, New Delhi. Only those CHAs, who have verified/updated their details in CHA Directory would be able to transact business in ICES V1.5. Hence, all the CHAs are once again requested to follow the prescribed procedure in the above-said Public Notice, before migration. j) It may be noted that now in ICES 1.5 generation of temp scroll will be mandatory for DBK scroll generation. k) The specifications for EDI messages for Bill of Entry and Shipping Bills for users filing documents through internet are available on the ICEGATE website: http://www.icegate.gov.in/ICES1.5htm. l) DEPB Licences registered in locations running on ICES 1.5 shall be available for automatic online debits against Bill of Entry filed at any of the ports which are operational under ICES 1.5. A common Ledger of licences shall be centrally maintained in the system for debits in respect of Bills of Entry filed at all the ICES location operating under ICES 1.5. Therefore, no TRA shall be required. However, TRA shall be issued for NON EDI Locations which are still operating manually or for ICES location which are running on old ICES Version 1.0. For this the TRA shall be generated in the system and a hard copy of TRA shall be issued which has to be registered in the system at ICES1.0 locations. The TRAs issued by the non-EDI locations and non centralized locations will be registered in the same manner as license registration. On registration of TRA against a DEPB, the system will generate a TRA registration number. This Registration Number should be endorsed on the Importer s copy of TRA (original) and the Customs copy received from the issuing Customs station. Only fresh RAs will be registered in the EDI System. Partially utilized RAs will continue to be handled manually. Following particulars shall be entered in the System through the menu relating to transfer release advice. Release Advice No. Release Advice Date Release Registration No. Customs Station to which issued IEC of R.A. holder if different from DEPB holder DUTY CREDIT AMOUNT transferred Export FOB amount transferred Invoice No MAWB/BL No./DT HAWB/HBL No./DT. Conditions if any 10. Regarding Helpdesk facilities the following may be noted: ICEGATE a) ICEGATE users would continue to interact with the Helpdesk at 011-23379020 and 011-23370113/23370133 or through e-mail [email protected]. This Helpdesk is managed by M/s Wipro. ICES V1.5 Users requiring any other clarifications regarding the new application may interact with the Helpdesk TCS on Toll Free 1800-266-2232 or through e-mail [email protected]. Local Help Desk After exhausting all the above Help Desk facilities, in case the problem still exists and in case the problem requires local solution, then, users may also directly contact the following EDI Officers of NCH, Mumbai Sr. No. Name of the Officers Designation Tel. No./E-mail/Fax 1. Shri. S. K. Rahman System Manager/Addl. Commissioner of Customs (EDI) Tel. No. 022-22757416 Fax No. 022-22757418 E-mail [email protected] 2. Shri. A. M. Ket Asstt. Commissioner of Customs (EDI) Tel. No. 022-22757429 3. Shri. Sanjay Patil Supdt. of Customs (P) / (EDI) Tel. No. 022-22757457 4. Shri. J. D. Vaidya Sr. Tax Assistant(EDI) Tel. No. 022-22757460 11. It is proposed to commence live operation of the new application from the National Data Centre at the earliest. Consequently all Customs operations on the existing New Custom House, Mumbai, server would cease with effect from end of day of specified date. All clearances from end of day of specified date till the date of launch of application from Data Centre would be handled manually. The specified date of commencement of ICES 1.5 will be informed to all concerned in due course. The date will be intimated with a short notice and hence, all are requested to do the necessary preparation at their end in advance to avoid any delay in processing documents in ICES V1.5. 12. After successful implementation of this project, the new application will be rolled out at other sea ports across the country. It is expected that this will greatly facilitate clearance of, reduce time taken for clearance, and improve the efficiency of Customs officers. As this would be a launch of ICES 1.5, users may like to provide feedback for improvement in the working of the system. CBEC would also be making further modifications in the system to enhance functionality of the system and these changes would be notified from time to time. 13. Difficulties, if any, faced by the trade alongwith comments/feedback for improvement may be brought to the notice of the System Manager, New Custom House, Mumbai. Sd/- (S. H. Hasan) Commissioner of Customs (Imports), NCH, Mumbai