IGST Refund for exports-Shipping Bill Wise EGM errors and rectification process - GST - Public Notice No. 19/2018

OFFICE OF THE COMMISSIONER OF CUSTOMS, JODHPUR HQRS: NCR BUILDING, STATUE CIRCLE, C-SCHEME, JAIPUR F. No. VIII(H)9/CT/PN-Export/SB/Errors/05/2018 Date:24.03.2018 Public Notice No. 19/2018 Sub:- IGST Refund for exports-Shipping Bill Wise EGM errors and rectification process-regarding. Attention Of all the exporters, CHAS, Shipping Lines and members of the trade is drawn to the list of shipping bills enclosed herewith where the EGM based error code SB006 with sub-error codes are provided alongwith details of steps to be taken for their speedy rectification. In this regard, the list of shipping bills where EGM has not been filed at all is in Annexure A. The exporters, CHAS, Shipping Lines and members of the trade should take immediate steps to have the EGM filed at the Gateway port (s) so that IGST Refunds could be processed for these Shipping Bills. 2. Annexure B shows the list of SBS where EGM has been filed with error(s). The sub-error code description, the reasons for the error and possible resolutions are tabulated below: S.No. Sub-Error Code Code Description Reasons for Error Possible Resolution 1 c Container No. Mismatch If the Container Number mentioned in the Shipping Bill (S/B) differs from the Container Number mentioned in the EGM against that S/B, EGM will be submitted with error flag c and the S/B will move to the EGM error Queue with this error code. / The preventive officer can amend container details in the Gateway EGM CTR Amendment Option to remove the mismatch after verifying the package and quantity details and satisfying himself that there is no short shipment. In this case too, once the corrections are made, the shipping tine may be advised to amend the EGM/file supplementary EGM for successful integration. 2 N Number of container Mismatch If the Total Number of Containers mentioned in the SIB differs from the Total Number of Containers mentioned in the EGM against the S/B, EGM will be submitted with error flag N and the S/B will move to the EGM Error Queue with this error code. 3 L LEO date greater than sailing Date If LEO granted for a SIB is cancelled in the system for amendments, the same would be granted again after carrying out the amendments in the System. If Sailing Report for the vessel (EGM), under which the said S/B is covered, i entered in the System before granting the subsequent LEO, then EGM will be submitted with error flag L At times, while entering the Sailing Report, the Preventive Officer posted at Harbour Main Gate ma enter the sailing date wrongly In case of error M, the officer can till in the actual gateway port of export, and in case of error L, the officer can give the actual sailing date as the LEO date after doing necessary verifications of actual exports as suggested in the advisory. It may be noted here that once the details are corrected, the exporter shall have to reattempt the EGM at the gateway port for successful integration with the updated details. The Shipping Lines may therefore be asked to file the supplementary EGM 4 M Gateway Port code given in truck summary different from actual gateway port Gateway Port code given in truck summary different from actual gateway port. 3. Further, in respect of sub error code C and N under Error code SB006, the exporters need to submit the following four documents to the Customs officials at Gateway Port: (i) Shipping Bill (ii) Packing List (iii) Invoice (iv) Bill of Lading. The four documents mentioned above can also be sent by e-mail to the designated e-mail addresses tabulated below. For further coordination, the contact persons names and their phone nos. are also tabulated below S. No. Gateway Port Email-ID for sending scanned documents Officers to be contacted and designation Contact Numbers Supervisory AC/DC 1. NhavaSheva [email protected] Sh. Parab, Superintendent 9819480524 Sandeep Yadav 8291570113 2. Mundra [email protected] Sh. K. Karelia (Preventive Officer) Sh. Anand Kumar (Preventive Officer) 9429508790 9558549966 Sh. Sharvan Ram 9712945666 Sh. S.C. Verma 9723184523 3. Pipavav [email protected] Sh. jaidev Inspector 7600056656 Sh- H.K. Meshram 9913152508 4. After the above rectifications are made with the help of the Customs officials mentioned above, the exporters should coordinate with their respective shipping lines to file EGMs/supplementary EGMs on ICES portal for speedy processing of the IGST refund claims. Commissioner