E-way Bill for Corrected Invoice, Goods and Services Tax - GST

[Praveen Nair]

Hello Experts,

The company follows the system of reversing / cancelling the Tax Invoice (Sales) if there are any discrepancies observed in Tax Invoice details i.e., Batch No. / Wrong Consignee etc... and issues a Fresh Tax Invoice. This is as per the control established in the ERP Software.

The earlier number of Tax Invoice having discrepancies remains cancelled and a Fresh number is assigned to the rectified Tax Invoice, which may have same date or other future dates.

Since the material has already reached the Customer premises and the software doesn't allow to change details in the existing one we have to call back the error Tax Invoice and issue a fresh tax Invoice.

Query:

1. Will the justification of issuing Fresh Invoice holds good to convince the GST officer, cancellation and issue of Fresh Invoice. But the E-way bill & LR mentions the earlier Tax Invoice number, which is already been received at Customer end.

2. Do we have to issue another E-way bill for the Fresh Invoice raised, may have different dates, knowing that there are no movement of goods but just a Tax Invoice rectification.

Kindly suggest.

Regards

Pravin

Posts / Replies

[ANITA BHADRA]

There is no concept of reversing / cancelling of Invoice in GST Regime . Any discrepancies , if it effects value of supply can be adjusted by issuing Credit/ Debit Notes.

[Praveen Nair]

Hi Anita

There are no changes in the Invoice Value. Other elements of the Invoices changes, which once printed cannot be amended and hence has to be cancelled, in the ERP system followed by the company.

Customer highlights the error when the material reaches their premises. Amendmend in Tax Invoices cannot be made in the software due to control process and hence we have to call back the Tax Invoice cancel it and Issue a Fresh Tax Invoice with the relevant details. The Invoice number changes hence. Returns are filed correctly with the amended Tax Invoice.

Query: Whether E-way has to be prepared for the new Tax Invoices, there are no movement of goods since the material has already reached the Customer's premises?

[DR.MARIAPPAN GOVINDARAJAN]

Since the materials have been reached the correct destination in my view no eway bill is required.

[YAGAY andSUN]

There is also a provision to revise the invoice. If it revised invoice then raising an e-way bill is doubtful. However, it would be better to clarification from the Jurisdictional GST Department.

[Arunachalam siva]

Invoice should not be cancelled once material left the factory. In case of change in value/tax rate, DN/CN to be issued as per section 34 of CGST act.

But in your case invoice raised with wrong consignee addrs/batch number etc not having impact on value/rate of tax.

you must keep control in your ERP to avoid such kind of mistake like control in editing already raised invoice.

e-Way bill may not be required once material reached proper destination.

However there will be audit point on cancelling invoice after dispatch of material from your premises.

This will lead to willful practice of cancelling invoice after dispatch of material to change the customer.

[Ramaswamy S]

1. e-way bill is generated for the Aof goods. The e -way bill has a validity period. There is a provision to cancel the ewb within 24 hours.

2. If the goods have left, there is no provision to cancel the invoice/ e-way bill.

3. Issue a Credit Note to nullify the receivables.

4. Issue a new invoice with a remark that this invoice citing the reference of the Old Invoice No and the CN.

5. No ewb is required if this is followed as the new invoice has the cross reference.

6. The customer to inward and account based on the new invoice.

7. This will help in matching the returns too.

Regards

S.Ramaswamy

[Arunachalam siva]

Dear experts, By mistake, we have generated two way bill for one invoice. Details like invoice number, date, material description, qty, value and tax are same in both way bill. We noticed the duplicate after two days only and now we can not cancel duplicate. I wrote to help desk about problem but help desk replied that they can not do any this subject and it will treated as deemed supply.

Is there any tax impact in this case and pls advice what could be done?

[Ramaswamy S]

Mr Siva,

Suggest to intimate the department about the error and obtain acknowledgment of the same that can come to your rescue in case of any scrutiny/ audit later.

Tax is on the invoice and not on the e-way bill (if not intercepted). And only one invoice is issued as stated in the query.

Regards,

S.Ramaswamy