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TMI BlogPROCEDURE FOR COMPUTERIZED PROCESSING OF SHIPPING BILLS UNDER THE INDIAN CUSTOMS EDI SYSTEM (ICES) -EXPORTS -AT AIR CARGO COMPLEX, SAHAR.X X X X Extracts X X X X X X X X Extracts X X X X ..... Bills To be notified later The procedure to be followed in respect of the Indian Customs EDI Systems-Exports at Air Cargo Complex, Sahar, Mumbai shall be as follows:- 2. PROCEDURE FOR GR-I: 1. Under the EDI system, all persons intending to file a Shipping Bill for customs clearance, where required, should file two copies of the GR-1 forms, typed separately, with the designated officer in the Export Department, before the declaration (as described in para 3 below) is lodged for data entry at the Service Centre. At this stage the GR.1 forms and the declaration will be stamped with a running 10-digits serial number and returned to the exporter or his CHA for being presented with the goods at the time of examination and Let Export . 2. It may be noted that G.R.1 copies cannot be made by photocopying the Shipping Bill as in the manual system as the Shipping Bill format has been changed and the system generated Shipping Bill will be available only after Let Export . 3. Once the RBI approval is obtained for acceptance of GR in EDI form, there would be no need for filing a separate GR 1 form by the exporters with the customs authorities. (The exporters, CHAs and all ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... er completion of data entry, the checklist will be printed by the Data Entry Operator and shall be handed over to the exporters/CHAs for confirmation of the correctness. Thereafter, the CHA/Exporter makes corrections, if any, in the checklist and returns the same to the operator duly signed. The operator shall make the corresponding corrections in the data and shall submit the Shipping Bill. The operator shall not make any amendment after generation of the checklist and before submission in the system unless the corrections made by the CHAs/exporters are clearly indicated on the checklist against the respective fields and duly authenticated by CHA/Exporters signatures. 7. The system automatically generates the Shipping Bill number, the operator shall endorse the same on the checklist in clear and bold figures. It should be noted that no copy of the Shipping Bill would be available at this stage. Shipping Bills submitted through the Indian Customs EDI Systems are not required to be assessed in export department. 8. The Declarations would be accepted at the export service centre from 10.00 A.M. to 5.00 p.m. Declarations received upto 5.00 P.M. will be entered in the computer sy ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... bsequent let export will be allowed entry to the Air cargo Complex on the strength of the Air Way Bill, carting order issued by the Airline, checklist and declaration. The checklist and Annex. C should bear the shipping bill no. and date given by the Service Centre. Air-India (ground handling agent) will not insist on production of Shipping Bills to allow the goods into the Air Cargo Terminal. If at any stage subsequent to entry of goods in the Air Cargo Terminal it is found that the Shipping Bill had not been filed, the exporter and his CHA will be solely responsible for the delay in processing the documents for export and any consequent damage/deterioration/pilferage in respect of the export goods. After entry the exporter or CHA will present the goods to Air India in the usual manner, for payment of terminal charges etc. 6. PROCESSING OF SHIPPING BILLS 1. The Shipping Bills shall be processed by the system on the basis of declarations made by the exporters. However, the following Shipping Bills shall automatically appear on the screen of the Asstt. Commissioner, who shall confirm the processing :- 1. Duty free Shipping Bills for FOB value above ₹ 10 Lakhs ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... the system conform to the description given in the original documents and the physical examination, he will proceed to give Let Export Order for the shipment and inform the exporter or his CHA. The checklist and the declaration along with all original documents will be retained by the Appraiser/Superintendent. In case of any variation between the declaration in the Shipping Bill and physical documents/examination report, the Appraiser/Superintendent of the shed will mark the Electronic Shipping Bill to the Assistant Commissioner of Customs (Exports). He will also forward the physical documents to Assistant Commissioner of Customs (Exports) and instruct the exporter or his CHA to meet the Assistant Commissioner. In case the exporter agrees with the views of the Department the Shipping Bill would be processed accordingly. Where however the exporter disputes the views of the Department, principles of natural justice would need to be followed before finalizing the issue. 5. GENERATION OF SHIPPING BILLS 1. After the Let Export order is given on the system by the Appraiser/Superintendent of export shed, the Shipping Bill shall be generated by the system in three copies i.e. ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... xporters do not require any permission from Customs for bringing in the goods on normal working days after the Customs working hours are over. 11. DRAWAL OF SAMPLES 1. Where the Appraiser/Superintendent of Customs orders for samples to be drawn and tested, the Examining Officers will proceed to draw two samples from the consignment and enter the particulars thereof along with details of the testing agency in the ICES. There will be no separate register for recording dates of samples drawn. Three copies of the test memo will be prepared by the Examining Officer and will be signed by the Examining Officer and Appraiser/Superintendent on behalf of Customs and the exporter or his CHA. The disposal of the three copies of the test memo are as follows: 1. Original - to be sent along with the sample to the test agency. 2. Duplicate - Customs copy to be retained with the second sample. 3. Triplicate - Exporter s copy. 1. The Assistant Commissioner, if he deems necessary, may also order for sample to be drawn for purposes other than testing such as visual inspection and verification of description, market value enquiry etc. 12. QUERIES 12. 13. With the discon ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... of the EGM corresponding to the particular airway bill before allowing shut out/cancellation. In case the EGM has been filed but drawback against the shipping bill is not yet sanctioned, the concerned shipping bill should be cancelled so that drawback is disallowed. Where however the drawback has been sanctioned against the Shipping Bill consequent to the filing of EGM, the party should be asked to pay back the amount of drawback sanctioned before allowing shut out/cancellation. 14. CHANGE OF AIRLINES/ AMMENDMENT OF FRIEGHT AMOUNT 1. Any request from the exporter/CHA for change in the name of the Airlines by which the goods are to be exported after let export has been allowed, can be considered only if there is no change in the Airway Bill, that is, where export would be made by the changed airline on the basis of the airway bill issued by the previous airlines. If the freight amount undergoes a change consequent to the change of airlines, corresponding changes would also need to be made in the Shipping Bill with the approval of Asst. Commissioner of Customs (Export). Where however the consignment is proposed to be sent by a different airlines (than the one which has been ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... xport documents will be filed manually and the DBK claims shall also be filed separately with Asstt. Commissioner, Drawback, as hitherto. 2. In respect of goods to be exported under claim for Drawback, the exporters will file declaration in the form annexed as Appendix III. The declaration in the form of Annex.-C would also be required to be filed when the export goods are presented at the Export Shed for examination Let Export . 3. The exporters who intend to export the goods through Air Cargo Complex under claim for Drawback have been advised to open their account with the State Bank of India branch situated at Air Cargo Complex. This is required to be done to enable direct credit of the Drawback amount to the exporter s account, obviating the need for issue of separate cheques by post. The exporters are required to indicate their No. of their Account opened with the State Bank of India's branch at Air Cargo Complex, Sahar, in the declaration form (Annex.-B). It would not be possible to accept any shipment for export under claim for Drawback in case the account number of the exporter in the bank is not indicated in the declaration form. 4. The exporters are also r ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... f different Appendices to be filed by the exporters for goods falling under respective S. S. Nos. of the drawback schedule. The exporters and CHA s are advised to ensure that the declaration in the required Appendix is filed as indicated below. a. The Drawback rates under several sub-headings mentioned in the Drawback Schedule are dependent on the condition that MODVAT facility has not been availed. In order to claim drawback under such sub-headings, the exporters are required to file a declaration as per Appendix-IV to this Public Notice and produce a certificate to this effect from the Superintendent of Central Excise incharge of the factory of production. b. The drawback in respect of S. No. 28.26, 28.27, 29.15, 29.16, 30.01 and 30.02 is subject to the condition that Drugs and Pharmaceuticals exported are other than those mentioned below the said S. S. Nos. The exporters availing drawback under these S. S. Nos. are required to file a declaration as per Appendix-V. c. The drawback in respect of certain goods packed in OTS cans is ₹ 10.00 per kg. of the net weight of empty containers plus Central Excise duty actually paid on the OTS cans. The exporters availing draw ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ng documents give clear indication of FOB prices charged for pump and electric motor separately. If so, drawback on motor is admissible @ 7% while @ 4.4% in respect of pump. The exporters claiming drawback under the said S. S. No. are required to file declaration as per Appendix-XII. If the FOB prices of motor and pump are not available separately, drawback @3% on total FOB value is admissible and exporter is required to delete S. No. 2 in such a case. However, if separate prices are available, he is required to delete S. No. 1 of the said Appendix and the value of electric motor and pump shall be written separately in the form Annex. B. so that EDI system can calculate rates of Drawback on both the components at appropriate rates. The value of motor shall be mentioned against S. S. No. 84.121 and that of pump against S. S. No 84.122. j. The exporter of electric fans, if exporting regulators along with the fans are required to separately enter S. S. No. of fans and S. S. No. of regulators in Annex. B, so that EDI system may process the claims for fan as well as the regulator. Similarly, the exporters of bicycle/cycle rickshaw, if exporting accessories also, then they are requ ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... ack as 98.01 for provisional drawback in the Annex-A. 5. All the claims sanctioned in a particular day will be enumerated in a scroll and transferred to the Bank through EDI. The bank will credit the drawback amount in the Account of the exporter on the next day and will handle of accounts of the exporters as per their instructions. Bank will also send a fortnightly statement to the exporters about the payments of their drawback claims. 18. EXPORT OF GOODS UNDER THE DEEC SCHEME 1. Only Shipping Bills pertaining to DEEC Books issued on or after 1.4.95 will be processed on the EDI system. This would cover DEEC Books issued in terms of the following notifications: 1. 079/95 cus dated 31.3.95 2. 080/95 cus dated 31.3.95 3. 106/95 cus dated 02.6.95 4. 107/95 cus dated 02.6.95 5. 148/95 cus dated 19.9.95 6. 149/95 cus dated 19.9.95 7. 030/97 cus dated 01.4.97 8. 031/97 cus dated 01.4.97 1. All the exporters intending to file Shipping Bills under the DEEC scheme including those under the claim for Drawback should first get their DEEC Book registered with the Air Cargo Complex, Sahar. The date of commencement of registration shall be i ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... re requested to immediately get their DEEC Books registered in the EDI System so that the export declarations are processed expeditiously. 5. Further requirements in regard to computerised processing of DEEC shipping bills are as follows:- a. where benefits under the both DEEC and the Drawback Schemes are sought to be availed of, exporters should file both the declarations as at Appendices II and III. b. the options set out in the Appendices II and III should be read carefully and whatever is not applicable should be struck out. c. Exporters availing of DEEC benefits in terms of Notifications No. 148/95 and 149/95 both dated 19.9.95 or 30/97 dated 1.4.97 should subscribe to the declaration at S.No. 1A of Appendix-II, where the export goods have not been manufactured by availing of the procedure under Rule-12(1) (b) or 13(1)(b) of the Central Excise Rules, 1944. d. Exporters possessing a DEEC Book in terms of Notification No.149/95 dated 19.9.95 and desirous of vailing of the benefit under Notfn. No. 49/94-CE(NT) dated 22.9.94 should subscribe to the declaration at S.No.1(B) of Appendix-II. e. Similarly, exporters availing of benefits in terms of Notificat ..... X X X X Extracts X X X X X X X X Extracts X X X X ..... CHAs are required to give S.No. of inputs in Part-C of the DEEC Book and Exporters need not fill up column titled DESCRIPTION OF RAW MATERIALS . c. If some inputs which are not in Part-C of the DEEC Book have been used in the manufacture of the goods under export and the exporter wants to declare such inputs, he shall give the description of such inputs in column titled DESCRIPTION OF RAW MATERIALS , d. In the column IND/IMP , the exporters are required to write N , if the inputs used are indigenous and M , if the inputs used are imported, e. In column titled Cess Schedule S1 No. the relevant Serial No. of the Schedule relating to Cess (at Annex D) should be mentioned. 20. EXPORT GENERAL MANIFEST 1. All the airlines shall furnish the Export General Manifests, House Airway Bill wise,, to the Customs electronically. In the beginning, the airlines are required to enter the manifest in the Customs Computer System through the Service Centre on payment of the prescribed fee. (In due course, an EDI server shall be installed for the electronic delivery of Export General Manifest through EDI service providers. Till such time, all the EGMs will have to be entered thr ..... X X X X Extracts X X X X X X X X Extracts X X X X
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