PROCEDURE FOR COMPUTERIZED PROCESSING OF SHIPPING BILLS UNDER THE INDIAN CUSTOMS EDI SYSTEM (ICES) -EXPORTS -AT AIR CARGO COMPLEX, SAHAR. - Customs - 17/97

OFFICE OF THE COMMISSIONER OF CUSTOMS AIR CARGO COMPLEX, SAHAR, ANDHERI (E), MUMBAI - 400 099. F .No.EDI-1/97 CC ACC DATED: 26-09-97 PUBLIC NOTICE NO: 17/97 SUBJECT: PROCEDURE FOR COMPUTERIZED PROCESSING OF SHIPPING BILLS UNDER THE INDIAN CUSTOMS EDI SYSTEM (ICES) -EXPORTS -AT AIR CARGO COMPLEX, SAHAR. It is brought to the notice of all exporters, importers, CHAs and members of the trade that the computerized processing of Shipping Bills under the Indian Customs EDI System-Exports, will commence with effect from 8th October, 1997 at the Air Cargo Complex, Sahar, Mumbai. The change-over to the computerized processing of the shipping bill would be in phases as per following schedule:- A. White shipping bills 8th October 1997 (except those relating to DPCC, SEEPZ, 100% EOU, DEEC, DEPB, EPCG, Passbook and Re-export cases) B. Shipping bills relating to 22nd October 1997 Drawback and dutiable (perishable) yellow shipping bills. C. DEEC Shipping Bills To be notified later The procedure to be followed in respect of the Indian Customs EDI Systems-Exports at Air Cargo Complex, Sahar, Mumbai shall be as follows:- 2. PROCEDURE FOR GR-I: 1. Under the EDI system, all persons intending to file a Shipping Bill for customs clearance, where required, should file two copies of the GR-1 forms, typed separately, with the designated officer in the Export Department, before the declaration (as described in para 3 below) is lodged for data entry at the Service Centre. At this stage the GR.1 forms and the declaration will be stamped with a running 10-digits serial number and returned to the exporter or his CHA for being presented with the goods at the time of examination and Let Export . 2. It may be noted that G.R.1 copies cannot be made by photocopying the Shipping Bill as in the manual system as the Shipping Bill format has been changed and the system generated Shipping Bill will be available only after Let Export . 3. Once the RBI approval is obtained for acceptance of GR in EDI form, there would be no need for filing a separate GR 1 form by the exporters with the customs authorities. (The exporters, CHAs and all other concerned will be informed in due course in case the requirement of filing a separate GR 1 form is dispensed with. Till such time filing of G.R.1 Form would be continued). The form in Appendix I, will replace the present GR-I form. This will be brought into use at a date to be notified later with the approval of RBI. 3. DATA ENTRY FOR SHIPPING BILLS 1. Exporters/CHAs are required to register their IEC Codes, CHAs License Nos., and the Bank A/C No. (for credit of Drawback amount) in the Customs Computer Systems before an EDI Shipping Bill is filed. 2. For registration purposes, exporters/CHAs can approach the Customs counter at Export Shed in the Air Cargo Complex with original documents for registration as per the Public Notice No.15/97 dt 16-09-97. 3. Exporters/CHAs would be required to present at the Service Centre a declaration in the format placed at Annex. A (for export of goods without claim for drawback) or Annex. B (for export of goods under claim for drawback) along with copy of Invoice. The format should be duly completed in all respects and should be signed by the exporter or his authorised CHA. Forms which are incomplete or unsigned will not be accepted for data entry. For export items which are subject to export cess the corresponding serial number of the Cess Schedule appended as Annex. D, should be clearly mentioned. The cess should be paid before the GR I is stamped with a ten digit serial number in the Export Department. 4. In the beginning, data entry for Shipping Bills will be allowed to be made only at the Service Centre. After the exporters/CHAs have become conversant with the EDI procedures, the option of Remote EDI System would also be made available. In the Remote EDI System (RES) Exporters/CHAs can electronically file their shipping bills from their offices through Dial-up modems using telephone line. 5. The schedule of charges to be levied for data entry at the Service Centre is as follows:- Charges for Shipping Bills having upto five items: ₹ 60/- Charges for additional block of five items: ₹ 10/- Amendment fees (for a block of five fields): ₹ 10/- Printing of a Shipping Bill for Remote EDI System: ₹ 20/- 6. The Service Centre operators shall carefully enter the data on the basis of declarations (Duly filled forms of Annex. A or B ) made by the CHAs/exporters. After completion of data entry, the checklist will be printed by the Data Entry Operator and shall be handed over to the exporters/CHAs for confirmation of the correctness. Thereafter, the CHA/Exporter makes corrections, if any, in the checklist and returns the same to the operator duly signed. The operator shall make the corresponding corrections in the data and shall submit the Shipping Bill. The operator shall not make any amendment after generation of the checklist and before submission in the system unless the corrections made by the CHAs/exporters are clearly indicated on the checklist against the respective fields and duly authenticated by CHA/Exporters signatures. 7. The system automatically generates the Shipping Bill number, the operator shall endorse the same on the checklist in clear and bold figures. It should be noted that no copy of the Shipping Bill would be available at this stage. Shipping Bills submitted through the Indian Customs EDI Systems are not required to be assessed in export department. 8. The Declarations would be accepted at the export service centre from 10.00 A.M. to 5.00 p.m. Declarations received upto 5.00 P.M. will be entered in the computer system on the same day. 9. The validity of the shipping bill in EDI System is seven days only. After expiry of seven days from the date of shipping bill, the exporter has to again file the declaration afresh. 4. OCTROI PROCEDURE, QUOTA ALLOCATION AND OTHER CERTIFICATION FOR EXPORT GOODS 1. The processing of Shipping Bills involving allocation of readymade garments quota by Apparel Export Promotion Council will also change with the introduction of the new system. The quota allocation label will be pasted on the export invoice instead of the Shipping Bill. The allocation number of AEPC should be entered in the system at the time of Shipping Bill data entry. The quota certification of export invoice should be submitted to Customs along with other original documents at the time of examination of the export cargo. As a transitional measure, Customs will accept AEPC certification on the manual Shipping Bill format also. However, in these cases the Shipping Bill number should also be indicated on the invoice when goods are presented for examination. For determining the validity date of the quota the relevant date would be the date on which the full consignment is presented to the customs for examination and the date is duly recorded in the computer system. 2. Certification of other agencies involved in export clearance such as Cotton Textiles Export Promotion Council, Wildlife Inspection Agency under the Convention on International Trade in Endangered Species (CITES), Engineering Export Promotion Council, Agricultural Produce Export Development Agency (APEDA), Central Silk Board, All India Handicraft Board, Assistant Drug Controller, Archaeological of Survey India should also be obtained on the Export invoice since the Shipping Bill will no longer be available for such pre-shipment certification. The transitional arrangements for certification by these agencies would continue as in the case of AEPC certification. The No Objection of Asstt. Drug Controller will also be obtained on the Export Invoice itself. 3. The exporters may make use of export invoice or such other document as required by the Octroi Authorities for the purpose of Octroi exemption, since the Shipping Bill is generated only after the let export order is given by Customs. 5. ARRIVAL OF GOODS AT AIR CARGO COMPLEX, SAHAR. The goods brought for the purpose of examination and subsequent let export will be allowed entry to the Air cargo Complex on the strength of the Air Way Bill, carting order issued by the Airline, checklist and declaration. The checklist and Annex. C should bear the shipping bill no. and date given by the Service Centre. Air-India (ground handling agent) will not insist on production of Shipping Bills to allow the goods into the Air Cargo Terminal. If at any stage subsequent to entry of goods in the Air Cargo Terminal it is found that the Shipping Bill had not been filed, the exporter and his CHA will be solely responsible for the delay in processing the documents for export and any consequent damage/deterioration/pilferage in respect of the export goods. After entry the exporter or CHA will present the goods to Air India in the usual manner, for payment of terminal charges etc. 6. PROCESSING OF SHIPPING BILLS 1. The Shipping Bills shall be processed by the system on the basis of declarations made by the exporters. However, the following Shipping Bills shall automatically appear on the screen of the Asstt. Commissioner, who shall confirm the processing :- 1. Duty free Shipping Bills for FOB value above ₹ 10 Lakhs 2. Free Trade Sample Shipping Bills for FOB value above ₹ 25,000/- 3. Drawback Shipping Bills where drawback amount is more than Rs. One lac. 1. Apart from verifying the value and other particulars for assessment, the Assistant Commissioner may call for the samples, if required for confirming the declared value or for checking classification under the Drawback Schedule. The Assistant Commissioner may also give any special instruction for examination of goods, if felt necessary. 2. The Exporters/CHAs can check up with the query counter at Service Centre whether the Shipping Bill submitted by them in the system has been cleared by the Asstt. Commissioner or not, before the goods are brought into the export Shed for examination and export. In case any query has been raised by the Asstt. Commissioner, the same is required to be replied through the service centre or in case of CHAs having EDI connectivity through their respective terminals. The Shipping Bill will be passed by the Asstt. Commissioner after all the queries have been satisfactorily replied to. 4. CUSTOMS EXAMINATION OF EXPORT CARGO 1. After payment of handling charges the exporter or his CHA would bring the goods to the export shed and contact any Customs officers designated for the purpose of receipt of goods at Export Shed. He should present the checklist and declaration along with all the original documents such as the Air way Bill, Invoice and Packing list. He will also present the details of additional particulars listed out in the Annex. C of this Public Notice. The examining officer will enter the additional particulars and mark the Electronic Shipping bill and all original documents to the Appraiser/Supdt of the Export Shed who will assign an examining officer for the shipment and intimate the officer s name and the packages to be examined on the checklist and return to the Exporter or his CHA. No such examination order shall be given unless the goods have been physically brought in the Export Shed. 2. The examining Officer will inspect/examine the shipment as per the instructions, if any, and enter his report in the system. There will be no need for a written examination report. He will then mark the Electronic Shipping Bill along with all original documents and to the Appraiser/ Supdt. of the Export Shed. If the Supdt. is satisfied that the particulars entered in the system conform to the description given in the original documents and the physical examination, he will proceed to give Let Export Order for the shipment and inform the exporter or his CHA. The checklist and the declaration along with all original documents will be retained by the Appraiser/Superintendent. In case of any variation between the declaration in the Shipping Bill and physical documents/examination report, the Appraiser/Superintendent of the shed will mark the Electronic Shipping Bill to the Assistant Commissioner of Customs (Exports). He will also forward the physical documents to Assistant Commissioner of Customs (Exports) and instruct the exporter or his CHA to meet the Assistant Commissioner. In case the exporter agrees with the views of the Department the Shipping Bill would be processed accordingly. Where however the exporter disputes the views of the Department, principles of natural justice would need to be followed before finalizing the issue. 5. GENERATION OF SHIPPING BILLS 1. After the Let Export order is given on the system by the Appraiser/Superintendent of export shed, the Shipping Bill shall be generated by the system in three copies i.e. one customs copy, one exporter s copy and one E.P. copy. After obtaining the printout the Appraiser/Supdt. (Export Shed) shall obtain the signatures of the E.O/P.O. on the examination report and the representative of the CHA on the Shipping Bill and Examination report. The CHA's representative s name and identity card number should be clearly mentioned below his signatures. The Appraiser/Supdt. Shed shall thereafter sign the Shipping Bill at the specified space. 2. As regards the AEPC quota and other certifications, these will be retained along with the Shipping Bills in the Export Shed after the Shipping Bill is generated by the system. At the time of examination, apart from checking that the goods are covered by the quota certifications, the details of the quota entered into the system would also be checked. 9. AUTHENTICATION OF DOCUMENTS 1. The exporter or his CHA should produce two copies of the Shipping Bill and G.R.I. form to the Appraiser/Superintendent of the export shed for signature. The Appraiser/Superintendent should sign and stamp the original copy of the Shipping Bill and the G.R.-1 Form. This will be retained along with the original declarations. He will return the second copy of the G.R.-1 form and the unsigned second copy (E/P copy) of the Shipping Bill to the exporter or his CHA for handing over the goods to the Airlines. The second copy of the Shipping Bill and the G.R.-1 form will be authenticated only after the goods have been exported and Export General Manifest is returned from the airline. 10. PAYMENT OF MERCHANT OVERTIME (MOT) 1. For the time being the present manual system in respect of payment of Merchant Over Time (MOT) charges will be continued. 2. It may be clarified here that merchant overtime is required to be paid by the exporters/CHAs only when the goods are examined by the customs officers for allowing let export beyond the normal office hours. No merchant overtime is required to be paid if the exporter only wants the goods to be entered in the examination area of the export shed for meeting quota deadlines. This would effectively imply that MOT is required to be recovered only if the examination/let export is carried out on Sundays and other Holidays. No MOT is required to be paid on normal working days when the examination itself is being done for let export upto 10.00 P.M. in the night. The exporters do not require any permission from Customs for bringing in the goods on normal working days after the Customs working hours are over. 11. DRAWAL OF SAMPLES 1. Where the Appraiser/Superintendent of Customs orders for samples to be drawn and tested, the Examining Officers will proceed to draw two samples from the consignment and enter the particulars thereof along with details of the testing agency in the ICES. There will be no separate register for recording dates of samples drawn. Three copies of the test memo will be prepared by the Examining Officer and will be signed by the Examining Officer and Appraiser/Superintendent on behalf of Customs and the exporter or his CHA. The disposal of the three copies of the test memo are as follows: 1. Original - to be sent along with the sample to the test agency. 2. Duplicate - Customs copy to be retained with the second sample. 3. Triplicate - Exporter s copy. 1. The Assistant Commissioner, if he deems necessary, may also order for sample to be drawn for purposes other than testing such as visual inspection and verification of description, market value enquiry etc. 12. QUERIES 12. 13. With the discontinuance of the assessment in the Export Department, it is anticipated that there will not be any queries since any doubt can be clarified by the exporter or his CHA during examination. However, in a rare case where the need arises for a detailed answer from the exporters, a query can be raised by the Examining Officer or the Appraiser/Superintendent in the system, which should be confirmed by the Assistant Commissioner of Customs-Exports. The shipping bill will remain pending and cannot be printed till the exporter s reply is seen and accepted by the Customs department. 13. AMENDMENTS 1. Any corrections/amendments in the checklist generated after the submission of declaration can be made at the Service Centre provided the documents have not yet been submitted in the system and the Shipping Bill Number has not been generated. Where corrections are required to made after the generation of the Shipping Bill No. or after the goods have been brought into the Export Shed, amendments will be carried out in the following manner: a. If the goods have not yet been allowed let export , amendment may be permitted by the Assistant Commissioner (Exports) b. Where the let export order has already been given, amendments may be permitted only by the Additional Commissioner, Air Cargo Complex, Sahar. 1. In both the cases, after the permission for amendments has been granted, the Assistant Commissioner will approve the amendments on the system on behalf of the Additional Commissioner, ACC, SAHAR. Where the print out of the Shipping Bill has already been generated, the exporter will first surrender all copies of the Shipping Bill to the Appraiser/Supdt. Export Shed for cancellation before amendment is approved on the system. 13. SHUT OUT AND CANCELLATION All permissions for shut out and cancellation of export consignments shall be given by the Asstt. Commissioner on the computer system on the basis of an application made by the Exporter/CHA in this behalf. The application shall be accompanied by a no objection from the concerned Airlines. The Shipping Bill and the corresponding airway bill particulars would need to be cancelled in the system before allowing shut out/cancellation. In case the shipment sought to be shut out/cancelled is a part of consolidated cargo against a single Airway Bill, the Assistant Commissioner should check the status of the EGM corresponding to the particular airway bill before allowing shut out/cancellation. In case the EGM has been filed but drawback against the shipping bill is not yet sanctioned, the concerned shipping bill should be cancelled so that drawback is disallowed. Where however the drawback has been sanctioned against the Shipping Bill consequent to the filing of EGM, the party should be asked to pay back the amount of drawback sanctioned before allowing shut out/cancellation. 14. CHANGE OF AIRLINES/ AMMENDMENT OF FRIEGHT AMOUNT 1. Any request from the exporter/CHA for change in the name of the Airlines by which the goods are to be exported after let export has been allowed, can be considered only if there is no change in the Airway Bill, that is, where export would be made by the changed airline on the basis of the airway bill issued by the previous airlines. If the freight amount undergoes a change consequent to the change of airlines, corresponding changes would also need to be made in the Shipping Bill with the approval of Asst. Commissioner of Customs (Export). Where however the consignment is proposed to be sent by a different airlines (than the one which has been specified in the Shipping Bill allowed let export) by issue of a new airway bill, the old Shipping Bill would have to be cancelled and the process of filing the Shipping Bill started afresh. The change of Airlines would be permitted only with the approval of the Appraiser/Supdt. 2. In cases where the export consignment is on CIF or C F basis, the airline concerned shall not amend freight charges after the Let Export order has been given by the Customs without prior permission of Additional/Deputy Commissioner of Customs and necessary amendment of freight charges is made on shipping bill. 3. The Exporter/CHA shall report to Assistant Commissioner of Customs and get the Shipping Bill amended if there is any change in Freight or Insurance amount after the Let Export order is given by Customs. Non intimation of such changes may amount to misdeclaration and may attract penal action under the Customs Act, 1962 . 13. RECONSTRUCTION OF LOST DOCUMENTS No duplicate print out of EDI Shipping Bills will be generated if Shipping Bill is lost, since extra copy of Shipping Bills are liable to be misused. A certificate will be issued by the Customs stating that let export order has been allowed on the system to enable the goods to be accepted by the airlines for export. It is the option of the Airlines to accept the same at the time of lifting the goods. Drawback will be sanctioned on the basis of the let export order already recorded on the system. Only GR 1 will be allowed to be reconstructed if the original is still available with the department. 14. RE-PRINT OF SHIPPING BILLS Re-prints of Shipping Bills are ordinarily not allowed since the extra copies of the Shipping Bills can be misused. However, where there is a system failure and as a result of which the print out after let export order has not been generated or there is a misprint, re-print of the same will be allowed only after permission is granted by the Additional Commissioner, ACC, Sahar. 15. EXPORT OF GOODS UNDER CLAIM FOR DRAWBACK 1. The scheme of computerised processing of Drawback claims under the Indian Customs EDI System-Exports will be applicable for all exports through ACC Sahar except in respect of DBK claims relating to EOU/EPZ units and cases of re-export of imported goods under Section 74 of the Customs Act, 1962. In respect of the excluded categories, the export documents will be filed manually and the DBK claims shall also be filed separately with Asstt. Commissioner, Drawback, as hitherto. 2. In respect of goods to be exported under claim for Drawback, the exporters will file declaration in the form annexed as Appendix III. The declaration in the form of Annex.-C would also be required to be filed when the export goods are presented at the Export Shed for examination Let Export . 3. The exporters who intend to export the goods through Air Cargo Complex under claim for Drawback have been advised to open their account with the State Bank of India branch situated at Air Cargo Complex. This is required to be done to enable direct credit of the Drawback amount to the exporter s account, obviating the need for issue of separate cheques by post. The exporters are required to indicate their No. of their Account opened with the State Bank of India's branch at Air Cargo Complex, Sahar, in the declaration form (Annex.-B). It would not be possible to accept any shipment for export under claim for Drawback in case the account number of the exporter in the bank is not indicated in the declaration form. 4. The exporters are also required to give their account number along with the details of the bank through which the export proceeds are to be realised. 5. Export declarations involving a drawback amount of more than rupees one lakh will be processed on screen by the AC before the goods can be brought for examination and for allowing Let Export . 6. The drawback claims are sanctioned subject to the provisions of the Customs Act 1962 , the Customs and Central Excise Duties Drawback Rules 1995 and conditions prescribed below different sub-headings of the All Industry rates as per notification number 22/97-Cus(NT) dated 30.5.97 as amended by notification number 39/97-Cus(NT) dated 10.9.97 . In order to sanction the drawback through EDI system, the exporters are required to submit declaration as per Appendix III and appropriate declaration, if any, along with the Shipping Bills as per Appendices IV to XII. The details of the declarations being submitted shall be mentioned in the appropriate column of proforma at Annex. B . The rates of drawback under some S. S. Nos. are dependent upon certain conditions as mentioned in the Drawback Schedule. In order that the EDI system processes the claims correctly, exporters are advised to give the correct S. No. of the relevant declaration applicable to their case on the declaration as well as in the column Condition No in the table given in proforma at Page No. 4 of Annex. B. The S. S. Nos. of the relevant declarations which are not applicable for the exporter may be deleted. 7. Vide notification 39/97-Cus(NT) dated 10.9.97 against S. S. No. 87.55, 87.56, 87.57, 87.58, 87.59, 87.60, 87.61 and 87.62 ceiling for different items under these S. S. Nos. has been fixed. Though the advalorem rates of drawback for different items against above S. S. Nos. are same but the ceiling of drawback for different items falling under above mentioned S. S. Nos. are different. Therefore, for the purpose of processing of the Shipping Bills and sanction of drawback, the exporters and CHAs are advised to file S. S. Nos. on the Shipping Bills being generated through EDI as per details given in the enclosed Annex. E . For the processing of the Shipping Bills and correct calculation of drawback, the quantity shall be given in the units mentioned against each item of the enclosed Annex E . 8. The chart at Annex F to this Public Notice shows the S. No. of different Appendices to be filed by the exporters for goods falling under respective S. S. Nos. of the drawback schedule. The exporters and CHA s are advised to ensure that the declaration in the required Appendix is filed as indicated below. a. The Drawback rates under several sub-headings mentioned in the Drawback Schedule are dependent on the condition that MODVAT facility has not been availed. In order to claim drawback under such sub-headings, the exporters are required to file a declaration as per Appendix-IV to this Public Notice and produce a certificate to this effect from the Superintendent of Central Excise incharge of the factory of production. b. The drawback in respect of S. No. 28.26, 28.27, 29.15, 29.16, 30.01 and 30.02 is subject to the condition that Drugs and Pharmaceuticals exported are other than those mentioned below the said S. S. Nos. The exporters availing drawback under these S. S. Nos. are required to file a declaration as per Appendix-V. c. The drawback in respect of certain goods packed in OTS cans is ₹ 10.00 per kg. of the net weight of empty containers plus Central Excise duty actually paid on the OTS cans. The exporters availing drawback under these S. S. Nos. are required to file declaration as per Appendix-VI along with the certificate from the Superintendent of Central Excise that MODVAT facility has not been availed of on any of the inputs and produce documentary evidence towards payment of Central Excise duty on OTS cans. d. The drawback rates under S. S. Nos. 30.10 and 30.11 are applicable for 1000 boxes of 14 tablets. The exporter claiming drawback under these S. S. Nos. are required to give number of boxes of 14 tablets each in their Annex B while furnishing information on computer. If the number of tablets in a box is less or more than 14, they should declare the number of boxes proportionately in such a way that each box contains only 14 tablets. e. In respect of goods under S. S Nos. 30.03, declaration as per Appendix-VII and in respect of goods under S. S. 48.03 to 48.09 and 49.03, 49.10, declaration as per Appendix-VIII is required to be filed. f. The drawback in respect of goods at S.S.No. 72.01, 72.03, 72.05, 72.07, 72.09, 72.11, 84.38, 87.13, 87.14, 87.15, 87.16, 87.17, 87.19, 87.21, 87.22, 87.23, 87.24, 87.25, 87.26, 87.27, 87.29, 87.30, 87.31, 87.32, 87.33, 87.34, 87.35, 87.36, 87.37, 87.38, 87.40, 87.41, 87.43 and 87.44 is subject to the condition that only duty paid imported steel has been used in the manufacture of export products. The exporter claiming drawback under these S.S.Nos. are required to file declaration as per Appendix-IX. g. The drawback in respect of S.S.Nos. 73.10, 73.18, 73.20, 73.24,,84.01, 84.02, 84.03, 84.04, 84.05, 84.06, 84.49, 84.50, 84.60, 84.61 and 87.12 is subject to the condition that duty paid imported steel has been used in the manufacture of export product and declaration to this effect is made on the Shipping Bill/Invoice and a certificate from Superintendent of Central Excise to this effect is produced. The exporters claiming drawback under these S. S. Nos. are required to file declaration as per Appendix-X. h. The drawback under S. S. Nos. 85.56 is subject to the condition that imported Colour Monitor Tubes have been used in the export goods and documentary evidence in this regard is produced. The exporters exporting goods under S. S. Nos. 85.56 are accordingly required to file declaration as per Appendix-XI. i. The drawback under S. S. No. 84.12 is subject to the condition that the order/contract and relevant shipping documents give clear indication of FOB prices charged for pump and electric motor separately. If so, drawback on motor is admissible @ 7% while @ 4.4% in respect of pump. The exporters claiming drawback under the said S. S. No. are required to file declaration as per Appendix-XII. If the FOB prices of motor and pump are not available separately, drawback @3% on total FOB value is admissible and exporter is required to delete S. No. 2 in such a case. However, if separate prices are available, he is required to delete S. No. 1 of the said Appendix and the value of electric motor and pump shall be written separately in the form Annex. B. so that EDI system can calculate rates of Drawback on both the components at appropriate rates. The value of motor shall be mentioned against S. S. No. 84.121 and that of pump against S. S. No 84.122. j. The exporter of electric fans, if exporting regulators along with the fans are required to separately enter S. S. No. of fans and S. S. No. of regulators in Annex. B, so that EDI system may process the claims for fan as well as the regulator. Similarly, the exporters of bicycle/cycle rickshaw, if exporting accessories also, then they are required to fill relevant S. S. Nos. for bicycle/cycle rickshaw accessories separately. k. The rate of drawback for German Silver Artware falling under S. S. No. 74.22 is dependent upon content of Copper, Zinc and Nickel. The exporter of this product is required to file information in Annex. B showing content of copper against S. S. No. 74.221, content of Zinc against S. S. No. 74.222 and of Nickel against S. S. No. 74.223. l. The rate of the drawback for Galvanised Iron Artware with Brass falling under S. S. No 74.23 is dependent upon content of Brass and Iron. The exporter of this product is required to file the information in annex B showing content of Brass against S. S. No. 74.231 and content of Iron against S. S. No. 74.232. m. The drawback rates under S. S. No. 73.31, 74.25, 75.02, 78.02 and 79.02 are at the rates applicable under the relevant S. S. Nos. specified in the Schedule in proportion to the material content. The Annex B in such cases shall be filled claiming drawback under the relevant S. S. Nos. at the rates mentioned therein and the quantity content in the export product of each of the constituents shall be shown under the respective S. S. Nos. 3. After actual export of the goods, the drawback claims will be processed through EDI system by the officers of Drawback Branch on first come first served basis. There is no need for filing separate drawback claim. The status of the Shipping Bill and sanction of drawback claim can be ascertained from the query counter set up at the Service Centre. If any query has been raised or deficiency noticed, the same will be shown on the terminal and a printout of the query/deficiency may be obtained by the authorised person on the exporter from the Service Centre. The exporters are advised to reply to such queries expeditiously and such replies shall be got entered in the EDI system at the service centre. The claim come in queue of the EDI system after reply to queries/deficiencies is entered by the service centre. 4. Shipping Bills in respect of goods under claim for drawback against brand rates would also be processed in the same manner, except that drawback would be sanctioned only after the original brand rate letter is produced before the designated customs officer in the office of Assistant Commissioner (Export) and is entered in the system. The exporter should specify the SS No. of drawback as 98.01 for provisional drawback in the Annex-A. 5. All the claims sanctioned in a particular day will be enumerated in a scroll and transferred to the Bank through EDI. The bank will credit the drawback amount in the Account of the exporter on the next day and will handle of accounts of the exporters as per their instructions. Bank will also send a fortnightly statement to the exporters about the payments of their drawback claims. 18. EXPORT OF GOODS UNDER THE DEEC SCHEME 1. Only Shipping Bills pertaining to DEEC Books issued on or after 1.4.95 will be processed on the EDI system. This would cover DEEC Books issued in terms of the following notifications: 1. 079/95 cus dated 31.3.95 2. 080/95 cus dated 31.3.95 3. 106/95 cus dated 02.6.95 4. 107/95 cus dated 02.6.95 5. 148/95 cus dated 19.9.95 6. 149/95 cus dated 19.9.95 7. 030/97 cus dated 01.4.97 8. 031/97 cus dated 01.4.97 1. All the exporters intending to file Shipping Bills under the DEEC scheme including those under the claim for Drawback should first get their DEEC Book registered with the Air Cargo Complex, Sahar. The date of commencement of registration shall be intimated in due course. The registration can be done in the Service Centre. The original DEEC Book would need to be produced at the Service Centre for data entry. A print out of the relevant particulars entered will be given to the Exporter/CHA. The DEEC Book would need to be presented to the Appraiser, DEEC Cell, who would verify the particulars entered in the computer with the original DEEC and register the same in the EDI system. The Registration No. of the DEEC Book would be furnished to the Exporter/CHA, which would need to be mentioned on the declaration forms Annex A/Annex B at the Air Cargo Complex for export of goods. It would not be necessary thereafter for the Exporter/CHA to produce the original DEEC Book for processing of the export declarations. 2. Each Book will be allotted a Registration No. which should be indicated on the shipping bills in the relevant columns of Annex. A/B. Besides, the declarations at Appendices II (in all cases) and Appendix III(where drawback is also claimed in addition to DEEC benifits) are to be filed by the exporters and signed by exporter (Not by CHAs). 3. Exporters who will be filing shipping bills for export of goods under the DEEC Scheme would be required to file additional declarations regarding availment/non-availment of MODVAT or regarding observance/non-observance of specified procedures prescribed in the Central Excise Rules, 1944 in the form given in Appendix-II. The declaration should be supported by the necessary certificates (A.R.4 or for non-availment of MODVAT) issued by the jurisdictional Central Excise authorities. Let Export would be allowed only after verification of all these certificates at the time of examination of the goods. The fact that the prescribed DEEC declaration is being made should be clearly stated at the appropriate place in the declaration being filed in the Service Centre or through RES Mode. 4. All the export declarations for DEEC would be processed on screen by the Appraiser/Supdt., Export Department and the AC/ Exports. The said processing would be akin to the processing of Bill of Entry on the EDI System with provisions for query/reply. After the declarations have been so processed and accepted, the goods can be presented at the Export Shed along with DEEC book for examination and Let Export as in other export goods. All exporters availing of the DEEC facilities are requested to immediately get their DEEC Books registered in the EDI System so that the export declarations are processed expeditiously. 5. Further requirements in regard to computerised processing of DEEC shipping bills are as follows:- a. where benefits under the both DEEC and the Drawback Schemes are sought to be availed of, exporters should file both the declarations as at Appendices II and III. b. the options set out in the Appendices II and III should be read carefully and whatever is not applicable should be struck out. c. Exporters availing of DEEC benefits in terms of Notifications No. 148/95 and 149/95 both dated 19.9.95 or 30/97 dated 1.4.97 should subscribe to the declaration at S.No. 1A of Appendix-II, where the export goods have not been manufactured by availing of the procedure under Rule-12(1) (b) or 13(1)(b) of the Central Excise Rules, 1944. d. Exporters possessing a DEEC Book in terms of Notification No.149/95 dated 19.9.95 and desirous of vailing of the benefit under Notfn. No. 49/94-CE(NT) dated 22.9.94 should subscribe to the declaration at S.No.1(B) of Appendix-II. e. Similarly, exporters availing of benefits in terms of Notification Nos. 79/95 or 80/95 both dated 31.3.95 , 106/95 or 107/95 both dated 2.6.95 or 31/97 dated 1.4.97 shall subscribe to the declaration at S.No. 1(A) or 1(C) of Appendix-II, as the case may be. f. Exporters who wish to avail of DEEC benefits but do not propose to claim any drawback need file only the declaration as per Appendix-II. 1. It is also clarified that those exporter who propose to fulfil export obligations themselves have to sign declaration at S.No. 2A of Appendix-II. However, if the export obligation are being fulfilled by exports through a third party, the exporter is required to strike out S.No. 2A and subscribe to S.No. 2B of Appendix-II. In such a case, the name of the DEEC licence holder as well as that of the exporter shall be given and both have to sign the said declaration. 2. As regards the declaration at Appendix-III, the options are set out in S.No. 4 5. The exporters are required to subscribe to the correct option and delete the other(s). The exporters who are exporting goods under DEEC Scheme shall delete declaration at S.No. 5A of Appendix-III and shall subscribe to the S.No. applicable to them. 3. Those exporters who possess a DEEC Book under Notfn No. 79/95 or 80/95 or 30/97 or 31/97 and intend to claim the Central Excise portion of drawback shall subscribe to declarations at S.No. 5B of Appendix-III. Those exporters who are exporting goods under DEEC but intend to avail at the brand rate of drawback shall subscribe to the declaration at S.No. 5C. Such exporters are, required to file their shipping bills as per Annex-B. They are also advised to open an account with Bank, before shipment so that their drawback claims are sanctioned electronically and credited to their account in the Bank. The exporters who are having DEEC Books under notifications other than 79/95 , 80/95 , 30/97 and 31/97 , are not entitled for All Industry Rates of drawback. 19.10 It is further clarified as follows:- a. While giving details relating to DEEC operations in the forms at Annex-A/B, the exporters/CHAs should indicate the S.No. of the goods being exported in the Column titled ITEM S.NO. IN DEEC BOOK PART E OF Annex. A/B. b. If inputs mentioned in DEEC Import book only have been used in the manufacture of the goods under export, in Column titled ITEM SR.NO. IN DEEC BOOK PART C of Annex. A/B, the exporters/CHAs are required to give S.No. of inputs in Part-C of the DEEC Book and Exporters need not fill up column titled DESCRIPTION OF RAW MATERIALS . c. If some inputs which are not in Part-C of the DEEC Book have been used in the manufacture of the goods under export and the exporter wants to declare such inputs, he shall give the description of such inputs in column titled DESCRIPTION OF RAW MATERIALS , d. In the column IND/IMP , the exporters are required to write N , if the inputs used are indigenous and M , if the inputs used are imported, e. In column titled Cess Schedule S1 No. the relevant Serial No. of the Schedule relating to Cess (at Annex D) should be mentioned. 20. EXPORT GENERAL MANIFEST 1. All the airlines shall furnish the Export General Manifests, House Airway Bill wise,, to the Customs electronically. In the beginning, the airlines are required to enter the manifest in the Customs Computer System through the Service Centre on payment of the prescribed fee. (In due course, an EDI server shall be installed for the electronic delivery of Export General Manifest through EDI service providers. Till such time, all the EGMs will have to be entered through the Service Centre only). After the entry of EGMs a checklist will be generated which has to be signed by Airline certifying the correctness of data. Airlines are also required to give the details of House Airway Bill in the EGMs submitted by them. The Airlines shall be liable for penal action, if incorrect or incomplete EGMs are submitted. It has been decided that the Service Centre would be charging a flat fee of ₹ 60/- per EGM irrespective of the number of entries. The Service Centre would be receiving the EGMs for data entry between 9 AM to 11 AM and 6 PM to 11 PM. 2. Apart from lodging the EGM electronically the airlines would continue to file manual EGMs along with the duplicate copies of the Shipping Bills as per the present practice. Since the disbursement of Drawback to the exporters would be dependent, on the filing of EGMs by the airlines, all the airlines are advised to file the EGMs soon after the aircraft has departed. The manual EGMs would be entered in the register at the IFO/EFO Centre and the airlines are advised to obtain acknowledgements indicating the date and time at which the EGMs were received by the E.F.O. 21. GRIEVANCE HANDLING 12. The Assistant Commissioner of Customs (Export) of the Air Cargo Complex, Sahar may be approached by exporters or their CHAs for settlement of any problems faced at any stage of the export clearance. Sd/- (S. BISWAS) COMMISSIONER OF CUSTOMS